Industrial Project Coordinator

UMC; Orangeville (UT); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

PTO

Holidays

Job summary

UMC is seeking an Industrial Project Coordinator in Orangeville, Utah. This non-exempt role supports the Industrial Group across estimating, execution, and closeout, ensuring accurate documentation, smooth communication, and strong coordination with vendors, subcontractors, and clients.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction environment. Starting pay is $26.44–$33.65 per hour, depending on experience, with eligibility to work in the U.S.

Qualifications

• Proficiency with MS Outlook, Access, Excel, Word, Adobe, Internet Browser, and Windows Explorer file management.
• Accuracy and efficiency with administrative and clerical procedures and systems including filing and records management systems.
• Professionally handle phone calls.
• Excellent organizational skills.
• Strong oral & written communication skills.
• Work effectively as a team with other employees as well as independently.
• Work effectively with multiple interruptions and manage priorities.
• Preferred Education and Experience: Associate of Art Degree in Business or 1 year of construction experience work experience preferred.
• Required Licensing and Other Certifications: Maintain a valid driver's license and satisfactory driving record.

Responsibilities

• Estimate Support: set up project tracking numbers with Business Development and manage bid folders.
• Coordinate vendor and subcontractor quotes for materials, equipment, and rentals.
• Create and maintain job folders; track tools, equipment, and rental assets.
• Assist with procurement, including purchase orders and supplier coordination.
• Support subcontractor communication, QA/QC documentation, and submittal/RFI coordination.
• Maintain document control and align documentation with project requirements.
• Assist with invoice processing and project financial closeout.
• Compile final documentation packages for turnover to clients.

Skills

MS Outlook

Excel

Word

Access

Adobe

Windows Explorer

Oral & written communication

Organizational skills

Teamwork

Prioritization

Education

Associate of Art Degree in Business

Tools

Microsoft Project

Job description

Industrial Project Coordinator

Starting Salary Range: $26.44 - $33.65/hour; depending on experience

Location: Orangeville, Utah

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Description

The Project Coordinator provides essential administrative and operational support to the Industrial Group across all project phases-from estimating and execution to closeout. This role ensures effective documentation, communication, and coordination among internal teams, vendors, subcontractors, and clients. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment. We lead with integrity, transparency, and accountability, put people first through collaboration and inclusivity, deliver client-focused value, and drive growth through innovation and continuous improvement.

Key Responsibilities

1. Estimating Support:
2. Set up project tracking numbers in collaboration with Business Development, approaching each opportunity with curiosity and a growth mindset.
3. Organize and maintain proposal and estimating folders for active bids.
4. Upload and manage project documentation during the estimating phase.
5. Assist Estimators, Project Managers (PMs), Project Engineers (PEs), and Operations staff with bid coordination with accountability and attention to detail to support timely project execution.
6. Request, track, and follow up on vendor and subcontractor quotes for materials, equipment, and rentals.
7. Active Project Coordination:
8. Create and maintain job folders for new projects.
9. Track tools, equipment, materials, and rental assets.
10. Assist with procurement, including generating purchase orders and coordinating with suppliers.
11. Support subcontractor communication and manage subcontractor documentation.
12. Prepare startup and commissioning packages in accordance with company standards and contract requirements.
13. Maintain and organize QA/QC documentation, test certifications, and permits, helping turn complexity into clarity.
14. Assist in tracking fabrication progress, BIM coordination, and VCS deliverables.
15. Support PMs and PEs with submittal and RFI coordination, ensuring information flows smoothly across the team.
16. Maintain document control and assist in aligning all documentation with project requirements.
17. Support invoice processing and project financial closeout.
18. Project Closeout:
19. Compile and deliver final documentation packages (e.g., as-builts, test results, weld logs, QA/QC records) ensuring all documentation is thorough and compliant.
20. Ensure all rental equipment and company-owned tools are returned and accounted for.
21. Assist with gathering redlines and final reports for turnover to clients with a customer-first mindset.
22. Team and Process Support:
23. Maintain up-to-date trade and rental rate documentation.
24. Support standardization of estimating folders, templates, and tracking tools.
25. Help ensure contract documentation is organized and current.

Secondary Responsibilities

1. Assist with developing and updating project schedules using Microsoft Project.
2. Support the Safety Manager in coordinating site-specific safety plans and weekly safety documentation.
3. Attend team meetings and document follow-up actions, modeling reliability, professionalism, and a commitment to the team.

Position Requirements

Required Skills and Abilities:

1. Proficiency with MS Outlook, Access, Excel, Word, Adobe, Internet Browser, and Windows Explorer file management.
2. Accuracy and efficiency with administrative and clerical procedures and systems including filing and records management systems.
3. Professionally handle phone calls.
4. Excellent organizational skills.
5. Strong oral & written communication skills.
6. Work effectively as a team with other employees as well as independently.
7. Work effectively with multiple interruptions and manage priorities.

Preferred Education and Experience:

1. Associate of Art Degree in Business or 1 year of construction experience work experience preferred.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Equal Opportunity Employer

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affiantive action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Health Savings and Flexible Spending Accounts
• Company-paid life and disability insurance (STD/LTD)
• Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
• Seven paid holidays plus one floating holiday
• Employee Assistance Program
• Professional development support and tuition reimbursement
• Employee referral program
• Wellness program and employee events

Paid Time Off

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.