Industrial Project Admin & Coordination Specialist

Hargrove Engineers + Constructors; Pasadena (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Hargrove Engineers + Constructors in the Houston area seeks an Office Administrator to support multiple projects from proposal through closeout, handling reports, correspondence, proposals, and client data, while assisting leaders and project managers.

This role requires 6+ years of admin experience in industrial engineering or related field, strong MS Office skills, attention to detail, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 6+ years of administrative support experience, preferably in industrial engineering.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Proficient with Dynamics and other software as needed.
• Extremely detail-oriented with excellent proofreading and grammar.
• Ability to communicate effectively, verbally and in writing.
• Ability to maintain confidentiality and work in a fast-paced, multi-tasking environment.

Responsibilities

• Assist in producing reports.
• Prepare project organizational charts and correspondence.
• Enter and maintain current client contact information.
• Create, prepare and proofread proposals and other documents.
• Schedule project and client meetings and arrange logistics.
• Prepare and distribute meeting notes and client/presentation materials.
• Provide scanning, copying, faxing, and filing services for project related information.
• Maintain professional appearance of meeting spaces.
• Support leaders and project managers for the assigned discipline.

Skills

Microsoft Office proficiency

Excellent proofreading and grammar

Strong written and verbalcommunication

Multi-tasking in fast-paced env

Confidentiality

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Dynamics

Job description

Hargrove Engineers + Constructors in the Houston area seeks an Office Administrator to support multiple projects from proposal through closeout, handling reports, correspondence, proposals, and client data, while assisting leaders and project managers.

This role requires 6+ years of admin experience in industrial engineering or related field, strong MS Office skills, attention to detail, confidentiality, and the ability to multitask in a fast-paced environment.