Office Project Administrator

Hargrove Engineers + Constructors; Pasadena (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Hargrove Engineers + Constructors in the Houston area seeks an Office Administrator to support multiple projects from proposal through closeout, handling reports, correspondence, proposals, and client data, while assisting leaders and project managers.

This role requires 6+ years of admin experience in industrial engineering or related field, strong MS Office skills, attention to detail, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 6+ years of administrative support experience, preferably in industrial engineering.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Proficient with Dynamics and other software as needed.
• Extremely detail-oriented with excellent proofreading and grammar.
• Ability to communicate effectively, verbally and in writing.
• Ability to maintain confidentiality and work in a fast-paced, multi-tasking environment.

Responsibilities

• Assist in producing reports.
• Prepare project organizational charts and correspondence.
• Enter and maintain current client contact information.
• Create, prepare and proofread proposals and other documents.
• Schedule project and client meetings and arrange logistics.
• Prepare and distribute meeting notes and client/presentation materials.
• Provide scanning, copying, faxing, and filing services for project related information.
• Maintain professional appearance of meeting spaces.
• Support leaders and project managers for the assigned discipline.

Skills

Microsoft Office proficiency

Excellent proofreading and grammar

Strong written and verbalcommunication

Multi-tasking in fast-paced env

Confidentiality

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Dynamics

Job description

What You'll Be DoingJob Scope: The Office Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned. This work will be performed under general supervision in our southeast Houston office.Primary responsibilities will include but are not limited to:Assist in producing reports.Preparation of project organizational charts.Preparation of project correspondence and transmittals.Entering and maintaining current client contact information.Creating, preparing and proofreading proposals and other technical documents.Scheduling project and client meetings and arrangements.Preparation and distribution of project meeting notes.Preparation of client and project presentations.Execution of special projects.Providing scanning, copying, faxing, and filing services for project related information.Maintaining professional appearance of meeting spaces.Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework is highly preferred.Experience: Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.Required Knowledge, Skills, and Abilities:Knowledge and application of company standards.Knowledge and application of office administration procedures.Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.Proficient in the use of Dynamics and other software as needed.Extreme attention to detail.Excellent proofreading and grammar.Ability to communicate effectively, both verbal and written.Ability to maintain confidentiality in all areas.Ability to work in a fast-paced environment with extreme multi-tasking.Ability to prioritize effectively.Ability to maintain effective working relationships with teammates, clients, and vendors.Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.Ability to find and communicate accurate information.Ability to work flexible hours as needed.Physical Requirements:Ability to sit, stand or walk for long periods of time.#LI-BT2 77034Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.