Office Project Administrator

Hargrove; Pasadena (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) plan

Job summary

Hargrove is seeking an Office Project Administrator in Pasadena, TX. This role involves project administration tasks, from planning to documentation, and requires great attention to detail and proficiency in Microsoft Office tools.

The ideal candidate needs at least 6 years of administrative support experience, with a strong emphasis on effective communication and multitasking abilities. The position includes a comprehensive benefits package to eligible Teammates.

Qualifications

• 6 or more years of experience in administrative support, preferably in industrial engineering.
• Ability to work flexible hours as needed.
• Effective working relationships with teammates, clients, and vendors.

Responsibilities

• Assist in producing reports.
• Preparation of project correspondence and transmittals.
• Maintaining current client contact information.
• Scheduling project and client meetings.
• Preparation of client and project presentations.

Skills

Knowledge and application of company standards

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Proficient in Outlook

Attention to detail

Excellent proofreading and grammar

Effective communication skills

Fast-paced multitasking

Ability to maintain confidentiality

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Dynamics software

Job description

## Office Project AdministratorApplylocations: Pasadena, TXtime type: Full timeposted on: Posted Todayjob requisition id: 2026-000584# What You'll Be Doing**Job Scope:** The Office Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned. This work will be performed under general supervision in our southeast Houston office.**Primary responsibilities will include but are not limited to:*** Assist in producing reports.* Preparation of project organizational charts.* Preparation of project correspondence and transmittals.* Entering and maintaining current client contact information.* Creating, preparing and proofreading proposals and other technical documents.* Scheduling project and client meetings and arrangements.* Preparation and distribution of project meeting notes.* Preparation of client and project presentations.* Execution of special projects.* Providing scanning, copying, faxing, and filing services for project related information.* Maintaining professional appearance of meeting spaces.# Ideal Background**Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.**Experience:** Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.**Required Knowledge, Skills, and Abilities:*** Knowledge and application of company standards.* Knowledge and application of office administration procedures.* Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.* Proficient in the use of Dynamics and other software as needed.* Extreme attention to detail.* Excellent proofreading and grammar.* Ability to communicate effectively, both verbal and written.* Ability to maintain confidentiality in all areas.* Ability to work in a fast-paced environment with extreme multi-tasking.* Ability to prioritize effectively.* Ability to maintain effective working relationships with teammates, clients, and vendors.* Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.* Ability to find and communicate accurate information.* Ability to work flexible hours as needed.**Physical Requirements:*** Ability to sit, stand or walk for long periods of time.#LI-BT2 77034# Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.# Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.