Industrial Inside Sales & Proposals Coordinator

SalesFirst Recruiting, LLC; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401K + match retirement plan

Paid time off

Holidays

Joining a growing, privately held firm

Promotion and income growth

Job summary

SalesFirst Recruiting, LLC is seeking a detailed-oriented sales support professional to join our Oregon-based commercial contracting team. The role combines sales administration, proposal coordination, customer communication, and tech support, with in-office work Mon-Fri in Sherwood/Tigard/Tualatin area.

You will prepare estimates and proposals, manage pricing and quoting, organize documents, and support the outside sales team while leveraging CRM data and AI tools to improve workflows.

Qualifications

• 2+ years of sales support and/or administrative experience in construction or industrial settings.
• Tech savvy, comfortable learning new business software and AI tools.
• Experience communicating with customers via phone.
• Strong communicator and organized, working with internal teams and external customers.
• Coachable, eager learner.
• Experience with industrial quoting, estimating, and/or pricing (preferred but not required).
• Able to work M-F in the office (Sherwood/Tigard/Tualatin, Oregon area).

Responsibilities

• Preparing mechanical service estimates and customer proposals using information provided by technicians.
• Coordinate material pricing, vendor quotes and subcontractor information.
• Organize documentation, drawings and proposal materials.
• Support the outside sales team with administrative sales activities.
• Communicate with commercial customers regarding proposals, questions and service follow-up.
• Maintain/leverage Microsoft Dynamics CRM information, assist with pipeline reporting and prepare sales reports.
• Identify opportunities to improve administrative workflows and leverage AI-enabled tools.
• Assist with marketing coordination and occasional industry events.

Skills

Sales support

Administrative experience

Customer communication

Organized

Coachable

Tech savvy

Tools

Microsoft Dynamics CRM

AI tools

Job description

SalesFirst Recruiting, LLC is seeking a detailed-oriented sales support professional to join our Oregon-based commercial contracting team. The role combines sales administration, proposal coordination, customer communication, and tech support, with in-office work Mon-Fri in Sherwood/Tigard/Tualatin area.

You will prepare estimates and proposals, manage pricing and quoting, organize documents, and support the outside sales team while leveraging CRM data and AI tools to improve workflows.