Industrial Administrative Assistant

Petroleum Service Corp.; South Charleston (WV); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Disability Insurance

401(k) Matching

Paid Time Off

On-Demand Pay

Job summary

PSC Group is seeking a full-time Industrial Administrative Assistant to support rail traffic paperwork and general site administration. The role emphasizes detail-orientation, strong computer skills, and responsible handling of sensitive information.

The position involves coordinating with customers, railroad representatives, carriers, and loading personnel, while maintaining punctual on-site attendance and adherence to safety and PPE requirements. Training and growth opportunities are provided.

Qualifications

• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint).
• SAP experience preferred but not required.
• Strong communication and organizational skills.
• Ability to multitask and meet deadlines consistently.
• Maintain confidentiality and professionalism.
• May require a valid Driver's License and/or TWIC depending on location.
• Speak, read, write fluent English.

Responsibilities

• Process and manage paperwork related to traffic flow in/out of the rail park.
• Process and manage paperwork for all bulk truck shipments and deliveries.
• Communicate regularly with customers and railroad representatives — customers, carriers, and loading personnel.
• Handle various administrative tasks and support to operational needs of the site.
• Contribute to the team by completing related results and duties as assigned.
• Complete any other duties as assigned.

Skills

Microsoft Office

Communication

Organizational skills

Multitasking

Confidentiality

English fluency

Punctuality

Tools

SAP

Job description

Industrial Administrative Assistant

PSC Group is hiring a full-time Administrative Assistant. The ideal candidate is detail-oriented with strong computer skills, responsible for processing paperwork for all rail traffic and other administrative tasks. We value our employees as our #1 asset and provide training, safety, and growth opportunities. Join us and thrive with PSC!

Job Duties & Responsibilities:

• Process and manage paperwork related to the traffic flow in and out of the rail park
• Process and manage paperwork for all bulk truck shipments and deliveries.
• Communicate regularly with customers and well as railroad representatives - customers, carriers, and loading personnel.
• Handles various administrative tasks and support to operational needs of the site
• Contributes to team effort by accomplishing related results and all duties as assigned
• Completes any other duties that may be assigned to complete the job

Job Qualifications:

• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint) - SAP experience preferred but not required.
• Strong communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis - and work well independently.
• Maintain high level of confidentiality and professionalism
• May require a valid Driver's License and / or a valid TWIC card, depending on work location
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check
• Wear all required PPE without restriction and pass any required medical exams
• Speak, write, read fluent English
• Regular on-site attendance and punctuality is required
• Previous military experience and proven ability to follow procedures is a plus

Work Schedule:

8 - 12 Hour shifts. Rotating weekly morning and afternoon shifts, with some weekends and overtime as needed.

Why join the PSC team?

• Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at PSC Group - Career Videos to learn more.
• Check out our online newsletter "The Connection" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at PSC Group - Newsletter.
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values.

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs
• On-Demand Pay, giving you early access to earned wages and more financial flexibility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The above job description does not reflect all essential job functions or physical requirements.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.