Inclusion Programs & Events Coordinator

Troutman Pepper Locke LLP; Berwyn (PA); Sur place; USD 50 000 - 85 000; Plein temps

Résumé du poste

Troutman Pepper Locke LLP, located in Berwyn, PA, seeks an organized administrator to support the Inclusion Team with calendar management, travel logistics, budgeting, and communications. You will help plan inclusion programs and firmwide events while maintaining detailed records and coordinating cross-department activities.

The role requires at least two years of administrative experience, a Bachelor’s degree or equivalent, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree or equivalent combination of training, education, and experience.
• Minimum of two (2) years of experience in administrative or related professional services support.
• Legal or other professional services firm experience strongly preferred.
• Experience coordinating events, meetings, surveys, reports, or communications preferred.

Responsabilités

• Provide administrative and operational support to the Inclusion Team, including calendar coordination, meeting scheduling, travel logistics, expense reporting, and other administrative tasks.
• Assist with planning, coordination, and execution of inclusion programs, affinity group initiatives, celebratory month activities, trainings, meetings, retreats, and other firmwide or team events.
• Prepare, maintain, and update Inclusion Team records and materials, including meeting agendas, minutes, presentations, communications, project trackers, calendars, rosters, budgets, surveys, reports, and other department documents.
• Support affinity group leaders, Inclusion Committee, and Inclusion Partners by coordinating logistics, tracking follow-up items, maintaining contact lists, organizing materials, and helping ensure initiatives align with firmwide inclusion strategy.
• Assist with drafting, proofreading, formatting, and distributing inclusion-related communications, invitations, reminders, newsletters, surveys, and other materials in coordination with internal communications, events, and other stakeholders.
• Coordinate budget tracking, invoice processing, expense management, and related financial logistics for inclusion programs, affinity group activities, conferences, and team initiatives.
• Facilitate collaboration and communication among the Inclusion Team, Legal Talent, Events, Marketing, Office Services, Human Resources, affinity group leaders, Inclusion Partners, attorneys, and business professionals to support successful execution of inclusion initiatives.
• Assist with data collection, survey administration, analysis and reporting, and follow-up tracking to help assess participation, engagement, outcomes, and opportunities for process improvement.

Connaissances

Calendar coordination

Meeting scheduling

Travel logistics

Budget tracking

Written and oral communication

Discretion and professionalism

Formation

Bachelor's degree or equivalent

2+ years administrative support experience

Outils

Microsoft Office

Description du poste

Troutman Pepper Locke LLP, located in Berwyn, PA, seeks an organized administrator to support the Inclusion Team with calendar management, travel logistics, budgeting, and communications. You will help plan inclusion programs and firmwide events while maintaining detailed records and coordinating cross-department activities.

The role requires at least two years of administrative experience, a Bachelor’s degree or equivalent, and proficiency with Microsoft Office.