Inclusion Programs Coordinator — Hybrid

Troutman Pepper Locke LLP; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking an Inclusion Coordinator to support the Inclusion Team in advancing firmwide inclusion and belonging initiatives. You will work closely with the Inclusion Team, Legal Talent, affinity groups, and internal communications to coordinate programs and events.

Responsibilities include calendar management, travel logistics, expense reporting, and drafting communications. The role emphasizes discretion, collaboration, and delivering organized, detail-focused support

Qualifications

• Bachelor's degree or equivalent.
• Minimum of two (2) years of administrative support experience.
• Legal or other professional services firm experience strongly preferred.
• Experience coordinating events, meetings, surveys, reports, or communications preferred.

Responsibilities

• Provide administrative and operational support to the Inclusion Team, including calendar coordination, meeting scheduling, travel logistics, expense reporting, and other administrative tasks.
• Assist with the planning, coordination, and execution of inclusion programs, affinity group initiatives, celebratory month activities, trainings, meetings, retreats, and other firmwide or team events.
• Prepare, maintain, and update Inclusion Team records and materials, including meeting agendas, minutes, presentations, communications, project trackers, calendars, rosters, budgets, surveys, reports, and other department documents.
• Support affinity group leaders, Inclusion Committee, and Inclusion Partners by coordinating logistics, tracking follow-up items, maintaining contact lists, organizing materials, and helping ensure initiatives align with firmwide inclusion strategy.
• Assist with drafting, proofreading, formatting, and distributing inclusion-related communications, invitations, reminders, newsletters, surveys, and other materials in coordination with internal communications, events, and other stakeholders.
• Coordinate budget tracking, invoice processing, expense management, and related financial logistics for inclusion programs, affinity group activities, conferences, and team initiatives.
• Facilitate collaboration and communication among the Inclusion Team, Legal Talent, Events, Marketing, Office Services, Human Resources, affinity group leaders, Inclusion Partners, attorneys, and business professionals to support successful execution of inclusion initiatives.
• Assist with data collection, survey administration, analysis and reporting, and follow-up tracking to help assess participation, engagement, outcomes, and opportunities for process improvement.

Skills

Communication

Organization

Project coordination

Team collaboration

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Troutman Pepper Locke LLP is seeking an Inclusion Coordinator to support the Inclusion Team in advancing firmwide inclusion and belonging initiatives. You will work closely with the Inclusion Team, Legal Talent, affinity groups, and internal communications to coordinate programs and events.

Responsibilities include calendar management, travel logistics, expense reporting, and drafting communications. The role emphasizes discretion, collaboration, and delivering organized, detail-focused support