Inclusion & Belonging Programs Coordinator (Hybrid)

Troutman Pepper; Washington (District of Columbia); Hybrid; USD 50,000 - 85,000; Full time

Job summary

Troutman Pepper is seeking an Inclusion Coordinator to provide administrative, operational, and project support to the Inclusion Team, advancing firmwide inclusion and belonging initiatives. The role collaborates with the Inclusion Team, Legal Talent, affinity group leaders, Inclusion Partners, and internal communications.

ESSENTIAL responsibilities include scheduling, travel logistics, event planning and execution, records management, and budget tracking for inclusion programs and conferences.

Qualifications

• Bachelor’s degree or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
• Minimum of two (2) years of experience in administrative or related professional services support.
• Legal or other professional services firm experience strongly preferred.
• Experience coordinating events, meetings, surveys, reports, or communications preferred.

Responsibilities

• Provide administrative and operational support to the Inclusion Team, including calendar coordination, meeting scheduling, travel logistics, expense reporting, and other administrative tasks.
• Assist with the planning, coordination, and execution of inclusion programs, affinity group initiatives, celebratory month activities, trainings, meetings, retreats, and other firmwide or team events.
• Prepare, maintain, and update Inclusion Team records and materials, including meeting agendas, minutes, presentations, communications, project trackers, calendars, rosters, budgets, surveys, reports, and other department documents.
• Support affinity group leaders, Inclusion Committee, and Inclusion Partners by coordinating logistics, tracking follow-up items, maintaining contact lists, organizing materials, and helping ensure initiatives align with firmwide inclusion strategy.
• Assist with drafting, proofreading, formatting, and distributing inclusion-related communications, invitations, reminders, newsletters, surveys, and other materials in coordination with internal communications, events, and other stakeholders.
• Coordinate budget tracking, invoice processing, expense management, and related financial logistics for inclusion programs, affinity group activities, conferences, and team initiatives.
• Facilitate collaboration and communication among the Inclusion Team, Legal Talent, Events, Marketing, Office Services, Human Resources, affinity group leaders, Inclusion Partners, attorneys, and business professionals to support successful execution of inclusion initiatives.
• Assist with data collection, survey administration, analysis and reporting, and follow-up tracking to help assess participation, engagement, outcomes, and opportunities for process improvement.

Skills

Administrative support

Project coordination

Microsoft Office

Communication skills

Event coordination

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Troutman Pepper is seeking an Inclusion Coordinator to provide administrative, operational, and project support to the Inclusion Team, advancing firmwide inclusion and belonging initiatives. The role collaborates with the Inclusion Team, Legal Talent, affinity group leaders, Inclusion Partners, and internal communications.

ESSENTIAL responsibilities include scheduling, travel logistics, event planning and execution, records management, and budget tracking for inclusion programs and conferences.