Incentive Claims & Rebate Specialist

NextGenEnergyJobs; New York (NY); Hybrid; USD 39,000 - 47,000; Full time

Job summary

Energy Solutions is seeking an administrative assistant in New York to review incentive claims, manage data entry, and support rebate processing. You will interact with participants, coordinate with the program team, and maintain accurate records in proprietary platforms.

The role requires a High School Diploma, 1 year of related experience, and basic MS Office skills including Excel, Word, and Outlook. A bachelor’s degree and prior claims experience are valued assets.

Qualifications

• High School Diploma is required.
• At least 1 year of administrative or data entry experience.
• Basic MS Office skills: Outlook, Word and Excel.
• Familiarity with database management systems.
• Strong time management, organization and detail orientation.
• Ability to work independently with minimal guidance.
• Bachelor’s degree is required.
• Prior claims processing or similar experience is preferred.
• Familiarity with energy efficiency rebate programs.

Responsibilities

• Review incentive program claims with attachments and sales data.
• Communicate with participants for additional documentation when needed.
• Monitor rebate applications to ensure timely processing.
• Collaborate with program manager on guideline changes and updates.
• Respond to program emails and calls promptly, resolving issues.
• Enter and maintain incentive claim data in internal platforms.
• Participate in team meetings and share progress reports.
• Format Excel spreadsheets and upload to the proprietary platform.
• Suggest and implement process improvements for efficiency.

Skills

Administrative experience

MS Office

Outlook

Word

Excel

Time management

Attention to detail

Independent work

Education

High School Diploma

Bachelor's degree

Tools

Database management systems

Job description

Energy Solutions is seeking an administrative assistant in New York to review incentive claims, manage data entry, and support rebate processing. You will interact with participants, coordinate with the program team, and maintain accurate records in proprietary platforms.

The role requires a High School Diploma, 1 year of related experience, and basic MS Office skills including Excel, Word, and Outlook. A bachelor’s degree and prior claims experience are valued assets.