In-Person Office Manager — Billing, HR & Ops

Dynamic Landscaping; Warsaw (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Supplemental insurance

401(k) match

Vacation & PTO

Training & advancement

Job summary

Dynamic Landscaping in Syracuse, IN seeks an experienced Office Manager to oversee daily admin functions, AR, invoicing, HR administration, and coordination across teams. The role supports the Customer Service Representative and ensures smooth operations in a fast-paced environment.

You will manage billing accuracy, timekeeping, vendor documentation, and records while learning the company’s Aspire system. A proactive, detail-oriented leader thrives here.

Qualifications

• Previous experience in office management, AR, bookkeeping, or administrative leadership.
• Experience with QuickBooks, Sage, or comparable accounting software.
• Accounts Receivable experience including invoicing, payment tracking, and collections.

Responsibilities

• Oversee daily administrative operations for Syracuse office.
• Prepare customer invoices and ensure on-time billing.
• Monitor Accounts Receivable and follow up on overdue balances.
• Review aging reports and collect outstanding payments.
• Maintain accurate customer and financial records in QuickBooks and CRM.
• Verify and approve employee timesheets daily.
• Handle vendor mail/receipts and coordinate with bookkeeper for payments.
• Coordinate with leadership on financial documentation.
• Support HR paperwork and related documentation.
• Provide guidance to Customer Service Representative and assist with phones when needed.
• Ensure timely responses to customer inquiries and route follow-ups appropriately.
• Foster communication between office, sales, production, customers, vendors, and leadership.
• Order and maintain office, greenhouse, and shop supplies.
• Learn and consistently use company systems, including Aspire.
• Identify process gaps and help improve administrative workflows.
• Take ownership and follow tasks through to completion.
• Assist with additional duties as needed.

Skills

Accounts Receivable

Office management

Customer service

HR administration

Supervisory experience

Communication

Time management

Software literacy

Education

Associate or Bachelor's degree

Tools

QuickBooks

Sage

Aspire

LMN

Landscape management software

Job description

Dynamic Landscaping in Syracuse, IN seeks an experienced Office Manager to oversee daily admin functions, AR, invoicing, HR administration, and coordination across teams. The role supports the Customer Service Representative and ensures smooth operations in a fast-paced environment.

You will manage billing accuracy, timekeeping, vendor documentation, and records while learning the company’s Aspire system. A proactive, detail-oriented leader thrives here.