In-Office Visual Effects Production Coordinator

Refuge Visual Effects; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Refuge Visual Effects is seeking a detail-oriented Coordinator to support daily production operations in an in-office role. You will manage data, turnovers, and asset deliveries while keeping ShotGrid updated and accessible to the team.

You will closely collaborate with Production Manager, Producers, and VFX Supervisors to ensure tasks move smoothly, communications stay clear, and timelines remain on track.

Qualifications

• 1–3+ years of experience in production, post-production, or VFX coordination.
• Strong organizational skills and attention to detail.
• Clear and proactive communication with team members.
• Experience with production tracking tools (ShotGrid, ftrack, Notion or similar).
• Proactive mindset and ability to follow through on tasks.

Responsibilities

• Maintain data and asset management, ensuring turnovers and deliveries are tracked.
• Build and maintain ShotGrid with client and internal data.
• Keep task statuses, notes, and assignments up to date.
• Coordinate daily team action items from rounds and meetings.
• Support deliveries and align project tracking with VFX Editor.
• Assist Production Manager with scheduling updates and task tracking.

Skills

Organizational skills

Attention to detail

Communication skills

Production tracking tools

Multitasking

Tools

ShotGrid

ftrack

Notion

Job description

Refuge Visual Effects is seeking a detail-oriented Coordinator to support daily production operations in an in-office role. You will manage data, turnovers, and asset deliveries while keeping ShotGrid updated and accessible to the team.

You will closely collaborate with Production Manager, Producers, and VFX Supervisors to ensure tasks move smoothly, communications stay clear, and timelines remain on track.