Production Coordinator

CoSA VFX; Oregon; Hybrid; USD 55,000 - 90,000; Full time

Job summary

CoSA VFX, a fast-paced remote production studio, seeks a seasoned Production Coordinator to drive coordination across episodic and feature projects.

You will take notes during daily sessions, coordinate client ingest and deliveries, and create bid documents from templates while mentoring interns and staff.

Qualifications

• Excellent client relations and ability to distill client requests.
• Extract clear and concise feedback from stakeholders to move the project forward.
• Manage multiple client requests, understanding urgency and importance.
• Project a calm, engaged tone when communicating with clients.
• Demonstrated skill working face-to-face with artists and clients.
• Collaborate effectively with production staff on the same projects.
• Understand which team members to look to for answers and approvals.
• Very high level of consistency carrying out high volume tasks.
• Oversee execution of client deliveries of temps and finals.
• Proficiency with ShotGrid and MS Office and strong computer fluency.
• Hands-on experience with file transfer technologies such as Aspera, Media Shuttle, etc.
• Communicating information quickly and succinctly to stakeholders.

Responsibilities

• Take notes during daily sessions and client meetings.
• Coordinate and execute client ingest and deliveries.
• Create bid documents from established templates.
• Manage and mentor production assistants and interns.
• Address questions from clients, producers and other stakeholders.
• Review shot tracking assignments and ensure statuses are up-to-date.

Skills

Client relations

Distill client requests

Extract feedback

Manage multiple requests

Calm communication

Teamwork

Collaboration

Organizational skills

Email management

VFX process knowledge

File transfer knowledge

Communication skills

Urgency with tact

Grammar and writing

Tools

ShotGrid

Microsoft Excel

Microsoft Word

Aspera

Media Shuttle

Job description

CoSA VFX has an opportunity for a seasoned Production Coordinator. Our company is a fast-paced and highly collaborative remote production environment with a slate of Episodic and Feature projects in progress. Successful CoSA staff are passionate about providing high levels of the organization and demonstrated the ability to understand when to act and when to seek advice. Applicants with strong communication skills- verbal and written along with a proactive attitude and sense of humor are greatly valued.

RESPONSIBILITIES

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers and other stakeholders
• Review shot tracking assignments and ensure their statuses are up-to-date

REQUIREMENTS

• Excellent client relations skills:
• Able to distill client requests, especially when a client finds it difficult to articulate their need
• Extract clear and concise feedback from stakeholders to move the project forward
• Manage multiple client requests, understanding the urgency and importance of each request
• Project a calm, engaged tone when communicating with clients
• Comprehensive teamwork skills:
• Demonstrated skill working face-to-face with artists and clients
• Collaborate effectively with other production staff working on the same projects
• Understand which team members to look to for answers and approvals
• Strong organizational skills:
• Very high level of consistency carrying out high volume tasks
• Comfortable monitoring heavy email traffic
• Oversee the execution of client deliveries of all temps and finals
• Thorough understanding of the VFX production process and tools:
• Proficiency with major industry software including ShotGrid and Microsoft Office (particularly Excel and Word) and strong general computer fluency
• Proven ability to create detailed, comprehensive notes during dailies and client meetings
• Anticipate and proactively address issues that crop up in production
• Hands-on experience with file transfer technologies such as Aspera, Media Shuttle, etc.
• Communication Skills:
• Communicating information quickly and succinctly to stakeholders in person as well as via e-mail and telephone
• Express urgency without seeming abrasive or flustered
• Excellent grammar, spelling and written skills in general