In-Office Talent & People Experience Coordinator

Vega; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

Equity

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Flexible PTO

Work-from-home stipend

Job summary

Vega’s New York office is seeking an Employee Experience & Talent Coordinator to help hire great people and make the office a place people genuinely love coming to. You will split time between recruiting coordination and employee experience, handling interviews, onsite candidate days, and onboarding new hires.

This is a highly in-person role in our New York office four days a week, ensuring day-to-day experiences are organized, warm, and well run for candidates and teammates alike.

Qualifications

• 1–3 years of experience in recruiting coordination, office management, or a related operational role.
• Strong organizational skills — you can juggle multiple schedules and priorities without dropping details.
• A warm, people-first approach — you make candidates and employees feel welcome.
• Experience with Recruiting ATS platforms, calendar tools and HRIS systems a plus (Ashby or HiBob for example)

Responsibilities

• Own the day-to-day office experience — keeping the space tidy, stocked, organized, and welcoming.
• Manage vendor relationships (cleaning, maintenance, food & beverage, security) and hold them to a high standard.
• Plan and run in-office events, team lunches, happy hours, and other employee experience moments.
• Coordinate logistics for visitors, onsite candidates, and company gatherings.
• Manage office access including badge distribution.
• Host guests, candidates, and visitors so every visit reflects well on the company.
• Support space planning, furniture moves, and office improvement projects.

Skills

Recruiting coordination

Office management

Organizational skills

People‑first approach

Tools

Ashby

HiBob

Job description

Vega’s New York office is seeking an Employee Experience & Talent Coordinator to help hire great people and make the office a place people genuinely love coming to. You will split time between recruiting coordination and employee experience, handling interviews, onsite candidate days, and onboarding new hires.

This is a highly in-person role in our New York office four days a week, ensuring day-to-day experiences are organized, warm, and well run for candidates and teammates alike.