In-Office Referral & Scheduling Specialist

FYZICAL Therapy & Balance Centers; Sarasota (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

401(k) match

Paid time off

Paid holidays

Job summary

FYZICAL Therapy & Balance Centers in Downtown Sarasota, FL, seeks a Central Scheduling Coordinator to support our clinics in healthcare administration. This in-office role coordinates patient scheduling, manages referrals, and ensures a smooth start to treatment from first contact through intake.

The position is full-time (40 hours/week) and requires data entry accuracy, strong communication, and comfort with EMR systems. Join a structured team focused on patient care and operational excellence.

Qualifications

• 1+ year of scheduling or medical office experience
• Strong data entry accuracy
• Proficiency with Microsoft Office and EMR systems preferred

Responsibilities

• Manage incoming patient referrals across multiple electronic systems and ensure timely follow-up
• Schedule patient evaluations and appointments in accordance with clinic protocols
• Accurately enter and update patient demographics, insurance, and referral information in the EMR system
• Conduct outbound calls and follow-ups to schedule new patients and confirm appointments
• Communicate clearly with patients, physician offices, and insurance representatives
• Track and update patient activity in internal systems for reporting and accountability
• Support front-end administrative processes including documentation, scanning, and coordination with clinical teams
• Maintain compliance with HIPAA and company policies

Skills

Scheduling experience

Data entry

Multitasking

Clear communication

Structured environment

MS Office & EMR

Tools

EMR systems

Microsoft Office

Job description

FYZICAL Therapy & Balance Centers in Downtown Sarasota, FL, seeks a Central Scheduling Coordinator to support our clinics in healthcare administration. This in-office role coordinates patient scheduling, manages referrals, and ensures a smooth start to treatment from first contact through intake.

The position is full-time (40 hours/week) and requires data entry accuracy, strong communication, and comfort with EMR systems. Join a structured team focused on patient care and operational excellence.