In-Office Operations & Sales Coordinator

Ground Up Coffee & Tea; New York (NY); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Competitive benefits

Balanced, flexible work environment

Onsite in New York

Job summary

Ground Up Coffee & Tea, a New York–based importer and distributor, seeks an Office Administrative Coordinator to support daily operations across sales, compliance, and product sample management. This in-office role reports to the Office Manager and partners with the Assistant Director of Sales and Compliance Manager to keep processes running smoothly.

Ideal candidates are highly organized, detail-oriented self-starters with 3–7 years in admin, sales, or compliance, proficient in NetSuite and

Qualifications

• Bachelor’s degree in Administration, communications, or related field.
• 3–7 years in administration, sales, and/or compliance.
• Experience with CRM systems, ideally NetSuite, and sales analytics tools.
• Strong numerical and analytical skills; proficient in Microsoft Office.

Responsibilities

• Support day-to-day office administration and cross-functional coordination.
• Assist sales with quotes, samples, and presentations.
• Track samples inventory, labeling, and shipments.
• Maintain compliance documentation and supplier records.
• Prepare cost workups and assist with pricing reviews.
• Generate reports and KPI data for management.
• Ensure accurate records in company systems.

Skills

Administration

Sales support

Compliance

Education

Bachelor’s Degree in Administration, communications, or related field

Tools

NetSuite

Pipedrive

Job description

Ground Up Coffee & Tea, a New York–based importer and distributor, seeks an Office Administrative Coordinator to support daily operations across sales, compliance, and product sample management. This in-office role reports to the Office Manager and partners with the Assistant Director of Sales and Compliance Manager to keep processes running smoothly.

Ideal candidates are highly organized, detail-oriented self-starters with 3–7 years in admin, sales, or compliance, proficient in NetSuite and