In-Office Operations & Onboarding Lead

Vantage CFO; Atlanta (GA); On-site; USD 45,000 - 55,000; Full time

Job summary

Vantage CFO is seeking an Office Manager to run day-to-day administrative and operational tasks, coordinate onboarding, and support the TAG Reserved Spirits brands and sales team. This hands-on position requires strong organization, attention to detail, responsiveness, and the ability to juggle multiple priorities.

You will be the central point for office needs, access control, supplies, events, and select sales operations, with a regular in-office schedule Monday–Friday.

Qualifications

• 2+ years of experience in office management, administrative coordination, operations, or related role preferred.
• Highly organized with strong attention to detail.
• Able to manage multiple tasks and priorities simultaneously.
• Strong follow-through and ability to independently complete tasks.
• Professional and responsive communication style.
• Comfortable interacting with employees at all levels, executives, candidates, visitors, vendors, and external partners.
• Strong computer and organizational skills.
• Ability to maintain accurate records and manage inventories.
• Professional demeanor and ability to maintain confidentiality when handling employee and company information.
• Excellent written and verbal communication skills.
• Has a reliable vehicle for a small amount of work related tasks
• Ability to lift and carry up to 30 pounds as needed.

Responsibilities

• Office Administration & Management: manage day-to-day needs and serve as primary contact for office requests.
• Receive, sort, and distribute mail and packages, including FedEx, UPS, USPS.
• Prepare and mail outgoing packages and materials for staff.
• Answer incoming calls and direct inquiries to the right department.
• Greet visitors and assist guests, vendors, and candidates entering the office.
• Coordinate office lunches, catering, snacks, and beverages.
• Maintain inventory of food, beverages, and supplies.
• Monitor office supply levels and coordinate replenishment.
• Assist with planning and executing company and office events.
• Coordinate vendors, building requests, deliveries, and service appointments.
• Complete errands and other office tasks as assigned.
• Maintain an organized, professional office environment.
• Provide general administrative support to staff and leadership.
• New Hire Onboarding & Office Setup: coordinate onboarding logistics before start date.
• Maintain inventory and availability of computers and equipment.
• Prepare workstations and set up desks, monitors, and supplies.
• Test new hire tech and profiles prior to start date.
• Coordinate welcome materials and first-day packages.
• Send first-day communications and logistical info to new hires.
• Coordinate arrival and first-day introductions to managers/teams.
• Arrange parking validation and monthly parking for new hires.
• Coordinate building access and key fob setup for new employees.
• Gather building access and ID information.
• Coordinate with property management and vendors on onboarding needs.
• Communicate new hire info to external locations as needed.
• Track onboarding requirements and follow up on outstanding items.
• Provide ongoing logistical support related to access and equipment.
• TAG Reserved Spirits Operational Support: Prepare, organize, package, and mail product samples and materials.
• Maintain organization and inventory of sales samples.
• Track distribution, movement, and return of samples and inventory.
• Maintain visibility into sales sample inventory and usage.
• Assist with organizing materials for sales meetings and events.
• Coordinate shipping and mailing of sales materials and samples.
• Maintain records related to sample and inventory activity.
• Provide admin and operational support to Sales Enablement Manager.
• Assist with other TAG Reserved Spirits operational needs and projects.

Skills

Office Management

Administrative Coordination

Operations

Attention to Detail

Multi-tasking

Communication Skills

Confidentiality

Inventory Management

Vendor Coordination

Event Planning

Vehicle Required

Lifting Ability

Job description

Vantage CFO is seeking an Office Manager to run day-to-day administrative and operational tasks, coordinate onboarding, and support the TAG Reserved Spirits brands and sales team. This hands-on position requires strong organization, attention to detail, responsiveness, and the ability to juggle multiple priorities.

You will be the central point for office needs, access control, supplies, events, and select sales operations, with a regular in-office schedule Monday–Friday.