In-Office Onboarding & QuickBooks Specialist

DD & MH Provider of Oregon; Sandy (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

401(k) retirement plan with employer 3

Paid time off

Job summary

Oregon Provider in Sandy, Oregon, is seeking an Onboarding & Bookkeeping Administrative Assistant to support the Agency Director and daily operations. This in-person role focuses on onboarding/offboarding processes, QuickBooks Online bookkeeping, and maintaining orderly office records.

The ideal candidate is proactive, dependable, tech-savvy, and able to manage multiple tasks with deadlines while communicating clearly with applicants, employees, vendors, and community partners.

Qualifications

• Minimum of 3 years of experience in bookkeeping and onboarding/offboarding.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication.

Responsibilities

• Coordinate employee onboarding from acceptance through completion.
• Prepare onboarding paperwork, files, forms, and checklists.
• Complete reference checks and assist with pre-employment requirements.
• Schedule orientations, trainings, and onboarding activities.
• Assist employees with required applications, systems, email, and platforms.
• Track onboarding requirements and follow up until completion.
• Maintain accurate electronic and physical employee records.
• Coordinate employee offboarding from notification through completion.
• Collect equipment and revoke access to email and systems.
• Reconcile transactions and assist with bookkeeping in QuickBooks Online.
• Review, categorize, and clear transactions; maintain financial records.
• Assist Agency Director with bookkeeping projects and audits.

Skills

Onboarding & Offboarding

Time management

Attention to detail

Written & verbal communication

Tools

QuickBooks Online

Job description

Oregon Provider in Sandy, Oregon, is seeking an Onboarding & Bookkeeping Administrative Assistant to support the Agency Director and daily operations. This in-person role focuses on onboarding/offboarding processes, QuickBooks Online bookkeeping, and maintaining orderly office records.

The ideal candidate is proactive, dependable, tech-savvy, and able to manage multiple tasks with deadlines while communicating clearly with applicants, employees, vendors, and community partners.