Construction Office & Events Coordinator

Allied Steel Buildings; Fort Lauderdale (FL); On-site; USD 40,000 - 68,000; Full time

Job summary

Allied Steel Buildings in Fort Lauderdale, FL seeks a Construction Office Manager with exceptional hospitality and organizational skills to support the local HR/Administration team and executives. The role handles front-desk duties, travel planning, event coordination, and general office operations.

The ideal candidate will be on-site Monday through Friday, possess strong communication abilities, and maintain a proactive, service-oriented mindset to help grow the team and company capabilities.

Qualifications

• At least 2 years of experience in reception/office admin at a construction company.
• Basic understanding of construction drawings/blueprints and ability to interpret elements.
• Comfortable with construction terminology and jobsite communication.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and client service skills.
• Proficient with MS Office, Google Suite, and related software.
• Strong spelling and grammar.
• Ability to manage multiple tasks simultaneously.
• Analytical and critical thinking abilities.
• Willingness to work on-site Mon–Fri 9:00–18:00.
• Bilingual in English/Spanish required; working proficiency.
• Experience coordinating events and travel planning.

Responsibilities

• Greet visitors and maintain a welcoming office environment.
• Answer incoming phone calls and route to appropriate team members.
• Plan and schedule meetings, arrange resources and catering as needed.
• Manage mail and deliveries, and organize the office mailing system.
• Maintain a clean, safe, and organized workspace including lobby, cafe, and conference rooms.
• Monitor and restock office supplies; coordinate with HR on purchases.
• Order company swag (mugs, hats, shirts, etc.) with other offices.
• Update calendars, intranets, and schedule conference rooms; manage information displays.
• Assist with travel arrangements for team members, partners, and clients.
• Support research, document management, and report/presentation preparation.
• Prepare documents and filing, and support general office tasks.
• Support event planning for Fort Lauderdale site (quarterly meetings, workshops, PR events).
• Assist HR tasks including onboarding events and employee engagement initiatives.
• Provide content support for Business Operations' activities.

Skills

Hospitality

Organizational skills

Interpersonal skills

Communication

Multitasking

On-site coordination

Education

Bachelor’s or Associate degree preferred

High school diploma or equivalent

Tools

CRM system

Google Workspace

Microsoft Office

Zoho

Job description

Allied Steel Buildings in Fort Lauderdale, FL seeks a Construction Office Manager with exceptional hospitality and organizational skills to support the local HR/Administration team and executives. The role handles front-desk duties, travel planning, event coordination, and general office operations.

The ideal candidate will be on-site Monday through Friday, possess strong communication abilities, and maintain a proactive, service-oriented mindset to help grow the team and company capabilities.