In-Office Billing & Project Coordinator

Bigham Cable Construction; Spartanburg (SC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Pet insurance

Job summary

Bigham Cable Construction is seeking a detail-driven Project Coordinator to support field operations, accounting, and client billing in-office. You will review logs, track work, and prepare invoices while collaborating with field teams and supervisors to keep projects running smoothly.

The role emphasizes organized data management, timely billing, and strong communication with clients and internal stakeholders. A focus on accuracy and problem solving will help drive efficient project closeout.

Qualifications

• High school diploma or equivalent required; higher degree a plus.
• 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred).
• Strong Excel/Google Sheets ability (data entry, formulas, reporting).
• In-office role with daily collaboration with field and accounting teams.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.

Skills

Attention to detail

Communication skills

Time management

Problem solving

Education

High school diploma or equivalent

Associate or bachelor’s degree a plus

Tools

Excel/Google Sheets

Billing software

Project management software

Job description

Bigham Cable Construction is seeking a detail-driven Project Coordinator to support field operations, accounting, and client billing in-office. You will review logs, track work, and prepare invoices while collaborating with field teams and supervisors to keep projects running smoothly.

The role emphasizes organized data management, timely billing, and strong communication with clients and internal stakeholders. A focus on accuracy and problem solving will help drive efficient project closeout.