Administrative Assistant I — Public Health Policy Support

Florida; Tallahassee (FL); On-site; USD 32,000 - 40,000; Full time

Job summary

The Agency for Health Care Administration (AHCA) in Tallahassee, FL is seeking an Administrative Assistant I to provide essential support to up to three Senior Attorneys. Responsibilities include preparing legal documents, trial exhibits, maintaining filing systems, handling mail, scheduling meetings, and coordinating travel.

One year of administrative experience is required; legal experience is a plus. AHCA offers a benefits package and a mission-driven work environment serving Florida's health

Qualifications

• One year of administrative experience is required.
• Preference may be given to candidates with legal experience.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and operational practices.
• Knowledge of data collection methods and techniques.
• Knowledge of effective communication principles and practices.
• Ability to collect, evaluate, and analyze data related to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to plan, organize, and coordinate work assignments efficiently.
• Ability to communicate effectively, both verbally and in writing.

Responsibilities

• Prepare a variety of legal documents and correspondence.
• Prepare trial exhibits and discovery responses.
• Monitor all assignments received by the attorneys.
• Set up, establish, organize, and maintain an efficient and complete filing system.
• Prompt and accurate handling of incoming and outgoing mail and faxes.
• Make travel arrangements and submit requests in travel system.
• Schedule meetings and other events as requested by attorneys.
• Schedule Court Reporters and other services as needed.
• Receive telephone calls and take messages as necessary.
• Field routine calls from the public.
• Assist other staff as needed.
• Other duties as assigned.

Skills

Administrative skills

Written and verbal communication

Data analysis

Organizational skills

Job description

The Agency for Health Care Administration (AHCA) in Tallahassee, FL is seeking an Administrative Assistant I to provide essential support to up to three Senior Attorneys. Responsibilities include preparing legal documents, trial exhibits, maintaining filing systems, handling mail, scheduling meetings, and coordinating travel.

One year of administrative experience is required; legal experience is a plus. AHCA offers a benefits package and a mission-driven work environment serving Florida's health