Administrative Support 1

The Florida Bar; Tallahassee (FL); On-site; USD 29,000 - 35,000; Full time

Job summary

The Florida Bar in Tallahassee, FL is seeking an Administrative Support 1 to provide clerical and office support to the General Counsel's office. You will handle inquiries by phone, email, and mail, manage public records requests, and assist with division programs and staff daily operations.

Typical duties include processing CSF claims, maintaining provider and annual reporting records, and coordinating communications with legal staff.

Qualifications

• High School Diploma (or its equivalency).
• One year administrative office experience.

Responsibilities

• Responds to inquiries via telephone, emails, and letters regarding division/department programs, including the CSF, qualifying providers, and public records.
• Provides administrative assistance and support to assigned division/department programs and staff.
• Enters public records requests in TFB application; tracks completion; reviews public records queue for timely completion and sends reminders to staff as needed; redacts as necessary; and interacts regularly with the General Counsel and Deputy General Counsel about satisfying requests.
• Opens and reviews new CSF claim files, generates letters to claimants and respondents, conducts docket searches to determine if any legal services were performed by respondents, reviews lawyer regulation database for relevant documentation, and notifies supervisor and Director/Deputy General Counsel that files are ready for review.
• Monitor dedicated qualifying provider email and process incoming annual reports and new attorney registrations. Confirm eligibility of participating attorneys, maintain qualifying provider webpage including the online list of qualifying providers with current annual reports. Coordinate the annual reporting renewal process.
• Performs other duties as assigned.

Skills

MS Word

Excel

Outlook

Use of databases

Education

High School Diploma

Job description

Minimum starting salary $32,167.35 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function

Provides administrative and clerical assistance to the office of the General Counsel.

Required minimum education

High School Diploma (or its equivalency).

Required minimum professional work experience

One (1) year administrative office experience.

Essential Duties and Responsibilities

Responds to inquiries via telephone, emails, and letters regarding division/department programs, including the CSF, qualifying providers, and public records.

Provides administrative assistance and support to assigned division/department programs and staff.

Enters public records requests in TFB application; tracks completion; reviews public records queue for timely completion and sends reminders to staff as needed; redacts as necessary; and interacts regularly with the General Counsel and Deputy General Counsel about satisfying requests.

Opens and reviews new CSF claim files, generates letters to claimants and respondents, conducts docket searches to determine if any legal services were performed by respondents, reviews lawyer regulation database for relevant documentation, and notifies supervisor and Director/Deputy General Counsel that files are ready for review.

Monitor dedicated qualifying provider email and process incoming annual reports and new attorney registrations. Confirm eligibility of participating attorneys, maintain qualifying provider webpage including the online list of qualifying providers with current annual reports. Coordinate the annual reporting renewal process.

Performs other duties as assigned.

Knowledge

• Professional office procedures and practices
• Administrative principles and procedures
• Adobe Acrobat

Skills

• MS Word, Excel, Outlook
• Use of databases

Abilities

• MS Word, Excel, Outlook
• Use of databases
• Load a hand cart and lift paper and supplies up to 25 lbs
• Do research for projects when necessary.
• Sit for long periods of time, hear and converse over the telephone
• Key/work frequently on a computer.

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.

Attachments (1)

#5150 Administrative Support 1 PD WOS.pdf