Administrative Support 1 #5150

Miami Neuroscience Institute Baptist Health South Florida; Tallahassee (FL); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Employer paid pension contribution

Excellent benefits package

Job summary

The Florida Bar is seeking an Administrative Support 1 to assist the General Counsel in Tallahassee, FL. The role involves handling inquiries, managing public records, and supporting division staff in a non-remote in-office environment.

You will process records, coordinate annual reporting, and perform related duties. Requires a high school diploma and at least one year of admin office experience.

Qualifications

• Required minimum education: High School Diploma (or its equivalency).
• One (1) year administrative office experience.

Responsibilities

• Responds to inquiries via telephone, emails, and letters regarding division/department programs, including the CSF, qualifying providers, and public records.
• Provides administrative assistance and support to assigned division/department programs and staff.
• Enters public records requests in TFB application; tracks completion; reviews public records queue for timely completion and sends reminders to staff as needed; redacts as necessary; and interacts regularly with the General Counsel and Deputy General Counsel about satisfying requests.
• Opens and reviews new CSF claim files, generates letters to claimants and respondents, conducts docket searches to determine if any legal services were performed by respondents, reviews lawyer regulation database for relevant documentation, and notifies supervisor and Director/Deputy General Counsel that files are ready for review.
• Monitor dedicated qualifying provider email and process incoming annual reports and new attorney registrations. Confirm eligibility of participating attorneys, maintain qualifying provider webpage including the online list of qualifying providers with current annual reports. Coordinate the annual reporting renewal process.
• Performs other duties as assigned.

Skills

MS Word

Excel

Outlook

Use of databases

Professional telephone etiquette

Education

High School Diploma

Tools

Adobe Acrobat

Job description

Administrative Support 1 #5150

General Counsel | Tallahassee, FL

Minimum starting salary $32,167.35 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: Provides administrative and clerical assistance to the office of the General Counsel.

Required minimum education: High School Diploma (or its equivalency).

Required minimum professional work experience: One (1) year administrative office experience.

Essential Duties and Responsibilities

• Responds to inquiries via telephone, emails, and letters regarding division/department programs, including the CSF, qualifying providers, and public records.
• Provides administrative assistance and support to assigned division/department programs and staff.
• Enters public records requests in TFB application; tracks completion; reviews public records queue for timely completion and sends reminders to staff as needed; redacts as necessary; and interacts regularly with the General Counsel and Deputy General Counsel about satisfying requests.
• Opens and reviews new CSF claim files, generates letters to claimants and respondents, conducts docket searches to determine if any legal services were performed by respondents, reviews lawyer regulation database for relevant documentation, and notifies supervisor and Director/Deputy General Counsel that files are ready for review.
• Monitor dedicated qualifying provider email and process incoming annual reports and new attorney registrations. Confirm eligibility of participating attorneys, maintain qualifying provider webpage including the online list of qualifying providers with current annual reports. Coordinate the annual reporting renewal process.
• Performs other duties as assigned.

Knowledge

• - Professional office procedures and practices
• - Administrative principles and procedures
• - Adobe Acrobat

Skills

• - MS Word, Excel, Outlook
• - Use of databases
• - Professional telephone etiquette

Abilities

• - MS Word, Excel, Outlook
• - Use of databases
• - Professional telephone etiquette
• -Load a hand cart and lift paper and supplies up to 25 lbs
• -Do research for projects when necessary.
• -Sit for long periods of time, hear and converse over the telephone
• -Key/work frequently on a computer.

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.