In-Office Admin & Facilities Assistant – Minneapolis

DaBella; Minneapolis (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

Paid time off & holidays

Relocation opportunities nationwide

Job summary

DaBella in Minneapolis seeks an organized, proactive office administrator to support daily administrative, operational, and facilities tasks. You will be the first contact for employees, tenants, and visitors, creating a welcoming, professional environment.

This full-time, in-person role runs Monday–Friday, 8:00 am–5:00 pm, with compensation of $18–$20 per hour. You will manage supplies, mail, COIs, vendor relations, and internal processes alongside the Commercial Property Manager.

Qualifications

• High School Diploma or Equivalent Required
• Must be 18 or Over
• Experience using Microsoft Office software & Teams, email, and multiple phone line systems

Responsibilities

• Serve as the primary point of contact for office-related inquiries, providing exceptional customer service to employees, tenants, vendors, and visitors while maintaining a welcoming and professional office environment.
• Manage daily office operations by maintaining office supplies within budget, coordinating mail and courier services, maintaining accurate physical and electronic filing systems, assisting with workspace setup and building access for special events, auditing property COIs, managing assigned Asana tasks and projects, and overseeing Zendesk maintenance work order tickets.
• Coordinate facilities operations by partnering with building management and vendors to oversee maintenance, repairs, janitorial services, office layout and space planning, and building tenant move-in and move-out processes to ensure a safe, organized, and efficient workplace.
• Manage vendor relationships by researching and obtaining quotes for office supplies, equipment, repairs, and other office needs, ensuring quality service and cost-effective solutions while processing invoices and tracking office and building-related expenses.
• Support the planning and execution of office events, meetings, and training by coordinating logistics, catering, meeting room reservations, room setup, and ensuring meeting spaces are properly equipped and prepared.
• Foster a positive, organized, and inclusive workplace by proactively identifying and resolving office issues and inefficiencies, supporting team-building and office culture initiatives, maintaining effective administrative processes, and performing other duties as assigned.

Skills

Multitasking

Communication skills

Office administration

Organizational skills

Education

High school diploma

Tools

Property management software

Job description

DaBella in Minneapolis seeks an organized, proactive office administrator to support daily administrative, operational, and facilities tasks. You will be the first contact for employees, tenants, and visitors, creating a welcoming, professional environment.

This full-time, in-person role runs Monday–Friday, 8:00 am–5:00 pm, with compensation of $18–$20 per hour. You will manage supplies, mail, COIs, vendor relations, and internal processes alongside the Commercial Property Manager.