IN-IDOC-Data Collection Admin Staff

Software Technology Inc; Indiana (PA); On-site; USD 25,000 - 33,000; Full time

Job summary

The Indiana Department of Correction is seeking a Data Collection Admin Staff to support its sex and violent offender registration duties. You will assist with researching and entering data in secure systems, and you will report to the Sex and Violent Offender Registration and Victim Services Division.

Responsibilities include analyzing documents, communicating with local and state law enforcement, and handling confidential information with discretion.

Qualifications

• Excellent written, verbal, and interpersonal skills.
• Experience with Microsoft Office applications.
• Ability to maintain discretion with confidential information.
• Ability to establish cooperative working relationships.
• Familiar with criminal history records and related documents.
• Research experience is a plus.

Responsibilities

• Research and collect court documents.
• Analyze and interpret the documents collected.
• Communicate with local and state law enforcement agencies.
• Enter data into a designated web portal and data systems.
• Perform related duties as assigned by Division Staff.

Skills

Excellent communication

MS Office

Discretion with confidential data

Cooperative relationships

Criminal history familiarity

Research experience

Education

Bachelor's Degree

Master's Degree preferred

Job description

Data Collection Admin Staff

The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration.

Duties

The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Indiana Department of Correction.

Essential Functions

• Research and collect court documents
• Analyze and interpret the documents collected
• Communicate with local and state law enforcement agencies
• Enter data into a designated web portal and data systems
• Perform related duties as assigned by Division Staff

Job Requirements

• Broad experience with data collection and data entry.
• Broad knowledge of the Indiana Criminal Code.
• Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System.
• Experience and comfortability with court documents and legal jargon
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
• Ability to establish cooperative working relationships with department staff and external agency staff.

Difficulty of Work

• Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment.
• Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks.
• Incumbent s work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities.
• Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals.

Personal Work Relationships

• Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs.

Minimum Qualifications

Bachelor s Degree required

Master s Degree preferred

Equivalent work experience may also be considered

Required/Desired Skills

SkillRequired /DesiredAmountof ExperienceExcellent written, verbal, and interpersonal skillsRequired0Experience with Microsoft Office applicationsRequired0Ability to maintain discretion when working with confidential information Required0Ability to establish cooperative working relationships Required0Bachelor's DegreeRequired0Familiar w/ criminal history records-Triple Is, probable cause affidavits, conviction/sentencing docs, presentence investigation reports, Court ordersNice to have0Research experienceNice to have0

Contract Details

• Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence.
• The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date.
• Candidate must be paid $$$ if selected for engagement.
• Contractor will be provided a laptop and be able to make phone calls, faxes, etc through the computer. Computer is state property and is to be returned should engagement end.
• Contractor will be expected to complete IT's training and equipment use requirements for state agency and sign confidentiality disclosure.
• The position is on-site.
• Position is 37.5 hours a week, Monday through Friday (can be flexible if needed).
• It is anticipated that this position will last through July 30, 2027.