Administration assistant (Courts/Criminal data records)

ATC; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

The Indiana Department of Correction seeks a data collection staffer to support sex and violent offender registration. Reporting to the Sex and Violent Offender Registration and Victim Services Division, you will research court documents, analyze them, and enter data into a designated web portal.

You will communicate with local and state law enforcement, maintain accurate records, and perform related duties as assigned, all while upholding strict confidentiality and public safety priorities.

Qualifications

• Bachelor’s degree required.
• Master’s degree preferred.
• Equivalent work experience may also be considered.

Responsibilities

• Research and collect court documents.
• Analyze and interpret the documents collected.
• Communicate with local and state law enforcement agencies.
• Enter data into a designated web portal and data systems.
• Perform related duties as assigned by Division Staff.

Skills

Data collection

Data entry

Indiana Criminal Code knowledge

Correction system knowledge

Court documents & jargon

Communication skills

Organization / time management

Interpersonal relations

Education

Bachelor’s degree

Master’s degree

Equivalent work experience

Job description

The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Indiana Department of Correction.

Essential Functions:

• Research and collect court documents
• Analyze and interpret the documents collected
• Communicate with local and state law enforcement agencies
• Enter data into a designated web portal and data systems
• Perform related duties as assigned by Division Staff

Job Requirements:

• Broad experience with data collection and data entry.
• Broad knowledge of the Indiana Criminal Code.
• Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System.
• Experience and comfortability with court documents and legal jargon
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
• Ability to establish cooperative working relationships with department staff and external agency staff.

Difficulty of Work:

• Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment.
• Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks.
• Incumbent’s work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities.
• Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals.

Personal Work Relationships:

• Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs.

Minimum Qualifications:

• Bachelor’s Degree required
• Master’s Degree preferred
• Equivalent work experience may also be considered