Data Collection Admin

Apolis; Indianapolis (IN); On-site; USD 25,000 - 39,000; Part time

Job summary

Apolis is seeking a detail-oriented Data Collection Admin to support the Sex and Violent Offender Registration and Victim Services Division of the State Department of Correction in Indianapolis. This 8-month contract role focuses on researching court records, reviewing legal documents, and accurately entering information into designated systems.

The candidate should have a bachelor’s degree, strong data-entry skills, and the ability to work with confidential information.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience with data collection and data entry.
• Knowledge of criminal justice, court records, or legal documentation.
• Familiarity with legal terminology and processing court documents.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and data accuracy.
• Ability to handle sensitive information and maintain confidentiality.
• Ability to work independently and meet deadlines.

Responsibilities

• Research and collect court documents and related records.
• Review, analyze, and interpret information in legal documents.
• Communicate with local and state law enforcement agencies.
• Enter and maintain accurate data in designated data systems and portals.
• Maintain confidentiality and data integrity in all tasks.
• Support division staff with research, data collection, and administrative activities.
• Perform other related duties as assigned.

Skills

Data collection

Data entry

Communication skills

Organization/time management

Attention to detail

Confidentiality

Education

Bachelor’s degree

Master’s degree preferred

Job description

Job Title: Data Collection Admin
Location: Indianapolis, IN
Duration: 8-Month Contract
Job Summary

We are seeking a detail-oriented Data Collection Admin to support the Sex and Violent Offender Registration and Victim Services Division of the State Department of Correction.

The selected candidate will assist with statutory responsibilities related to sex and violent offender registration, including researching court records, reviewing and interpreting legal documents, communicating with law enforcement agencies, and accurately entering information into designated systems.

Key Responsibilities

• Research and collect court documents and related records.
• Review, analyze, and interpret information contained in legal and court documents.
• Communicate effectively with local and state law enforcement agencies.
• Enter and maintain accurate data in designated web portals and data systems.
• Process information carefully while maintaining confidentiality and accuracy.
• Support Division staff with research, data collection, and administrative activities.
• Perform other related duties as assigned.

Required Qualifications & Skills

• Bachelor’s degree required; Master’s degree preferred.
• Equivalent relevant work experience may be considered.
• Experience with data collection and data entry.
• Knowledge or experience with criminal justice, court records, or legal documentation.
• Familiarity with legal terminology and the ability to understand and process court documents.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to review and process detailed information involving criminal offenses and sensitive subject matter.
• Ability to establish and maintain effective working relationships with internal teams and external agencies.
• Ability to work independently while meeting established deadlines and quality standards.