In-House Legal Assistant | Contracts & Compliance

Suffolk Technologies; West Palm Beach (FL); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Suffolk is seeking a Legal Assistant in West Palm Beach to provide administrative and paralegal support to the General Counsel and Corporate Legal Department. You will assist with contract administration, document preparation, compliance activities, records management, and operations in a fast-paced corporate environment.

The role requires 3–5 years of related experience, an associate degree or paralegal coursework, and proficiency in MS Office.

Competenze

• 3-5 years of administrative, legal assistant, contract administration, or related professional experience.
• Associate degree with relevant legal, business, or administrative experience.
• Paralegal Certificate or coursework in paralegal studies, legal studies, or business administration.
• Experience supporting an in-house legal department, law firm, construction company, or professional services environment.
• Understanding of construction contracts, claims, risk management, or litigation processes.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with DocuSign, contract management systems, and legal document databases.

Mansioni

• Provide administrative, organizational, and entry-level paralegal support to the General Counsel and the Corporate Legal Department.
• Support contract administration, litigation management, legal document preparation, corporate compliance activities, records management, and legal department operations.
• Coordinate meetings, travel arrangements, calendars, and legal department events.
• Prepare presentations, reports, meeting materials, legal summaries, and departmental communications.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with contract administration processes, including organizing, tracking, and filing construction contracts, amendments, subcontracts, and related documentation.
• Monitor contract execution status and maintain contract databases and tracking logs.
• Support legal review workflows by gathering information, routing documents, and maintaining version control.
• Assist the legal team with preparing standard contract forms, exhibits, notices, and correspondence.
• Coordinate collection of project documents and supporting materials for legal review.
• Conduct basic legal and factual research related to construction, contract, compliance, and corporate matters.
• Assist with preparation of litigation, mediation, arbitration, and dispute resolution materials.
• Support responses to discovery requests, including collecting, organizing, reviewing, and tracking responsive documents.
• Prepare document indexes, chronologies, summaries, and matter files for attorney review.
• Assist with legal hold management and document preservation efforts.

Conoscenze

Administrative support

Legal document preparation

Contract administration

Legal research

Formazione

Associate degree

Paralegal coursework/certificate

Strumenti

DocuSign

Contract management systems

Legal document databases

Descrizione del lavoro

Suffolk is seeking a Legal Assistant in West Palm Beach to provide administrative and paralegal support to the General Counsel and Corporate Legal Department. You will assist with contract administration, document preparation, compliance activities, records management, and operations in a fast-paced corporate environment.

The role requires 3–5 years of related experience, an associate degree or paralegal coursework, and proficiency in MS Office.