Imports Office Manager & Operations Lead

Bunzl Distribution; St. Louis (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Paid Time Off

401K with company match

Job summary

Bunzl Distribution in St. Louis, MO, is seeking an experienced Office Manager, Imports, to oversee day-to-day administrative and office operations for the Imports organization.

You will partner with leadership to ensure efficient processes, vendor management, onboarding, travel, budgeting, and facilities support in a global context. This full-time, in-office role requires coordinating with corporate departments, international offices, and external partners to enable smooth operations and a

Qualifications

• Bachelor's degree in business administration, management, or related field preferred.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate onboarding activities for new employees in the U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Skills

Organizational skills

Planning

Project coordination

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Bunzl Distribution in St. Louis, MO, is seeking an experienced Office Manager, Imports, to oversee day-to-day administrative and office operations for the Imports organization.

You will partner with leadership to ensure efficient processes, vendor management, onboarding, travel, budgeting, and facilities support in a global context. This full-time, in-office role requires coordinating with corporate departments, international offices, and external partners to enable smooth operations and a