Office Manager

Bunzl Distribution; St. Louis (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Paid Time Off

401K with company match

Job summary

Bunzl Distribution in St. Louis, MO, is seeking an experienced Office Manager, Imports, to oversee day-to-day administrative and office operations for the Imports organization.

You will partner with leadership to ensure efficient processes, vendor management, onboarding, travel, budgeting, and facilities support in a global context. This full-time, in-office role requires coordinating with corporate departments, international offices, and external partners to enable smooth operations and a

Qualifications

• Bachelor's degree in business administration, management, or related field preferred.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate onboarding activities for new employees in the U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Skills

Organizational skills

Planning

Project coordination

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

The Office Manager, Imports is responsible for overseeing the day-to-day administrative, operational, and office management functions supporting the Imports organization. This role serves as a key business partner to leadership, ensuring efficient office operations, administrative support, vendor management, employee onboarding coordination, travel administration, budgeting, and facility management. The Office Manager acts as a liaison between the Imports team, corporate departments, external vendors, and international offices to support business objectives and maintain a productive work environment.

This position is Full-time, in-office onsite at our West County Office near Westport. This is not a remote role.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate and facilitate onboarding activities for new employees in both U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive and department calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost‑saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company‑wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross‑functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Education & Experience

• Bachelor's degree in business administration, management, or related field preferred.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Knowledge, Skills & Abilities

• Strong organizational, planning, and project coordination skills.
• Ability to manage multiple priorities with minimal supervision in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to work professionally with employees at all levels of the organization, external vendors, and international business partners.
• Strong problem‑solving and decision‑making abilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, accuracy, and follow‑through.
• Experience coordinating international travel and visa/passport processes preferred.
• Ability to lead office initiatives and influence positive workplace culture.

The perks of being a Bunzl team member don’t stop at being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.

• Medical, Dental & Vision Benefits effective the 1st day of the month after 30 days
• Paid Time Off - Vacation, Sick, Holidays and Personal Time
• 401K with generous company match
• Additional benefit information can be found on the Bunzl Careers home page under Benefits and Perks.

Bunzl is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl North America operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America—and proudly certified as a Great Place to Work. At Bunzl, you’ll find Unlimited Potential... your career, our future.

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.