Global Office Operations Manager

Bunzl Distribution NA; St. Louis (MO); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Paid Time Off

401(k) with company match

Additional benefit information on Bunz

Job summary

Bunzl Distribution NA in St. Louis, Missouri, is seeking an Office Manager, Imports to oversee day-to-day administrative and office operations for the Imports organization.

You will serve as a key partner to leadership, ensuring efficient operations, vendor management, onboarding coordination, travel administration, budgeting, and facilities support. This in-office, full-time role at our West County Office near Westport is not remote and requires coordinating international travel, visas, and

Qualifications

• Bachelor's degree in business administration or related field preferred.
• Minimum of 5 years of office management, operations, or executive administration experience.
• Experience supporting leadership teams in corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate onboarding activities for new employees in U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive and department calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross‑functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Skills

Office management

Vendor management

Budgeting

Travel coordination

Onboarding coordination

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Microsoft Teams

Job description

Bunzl Distribution NA in St. Louis, Missouri, is seeking an Office Manager, Imports to oversee day-to-day administrative and office operations for the Imports organization.

You will serve as a key partner to leadership, ensuring efficient operations, vendor management, onboarding coordination, travel administration, budgeting, and facilities support. This in-office, full-time role at our West County Office near Westport is not remote and requires coordinating international travel, visas, and