Import Logistics Coordinator

Capture Accessories; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Benefits package included

Job summary

Capture Accessories is seeking an Import Logistics Coordinator to manage finished goods from overseas factories through on-time delivery to our U.S. distribution centers.

You will liaise daily with overseas factories and sourcing offices to track production against approved timelines, maintain the production/shipping calendar, and flag at-risk dates early. You will ensure freight bookings are accurate, coordinate with forwarders, and drive timely customs clearance.

Qualifications

• 2–5 years in import logistics, production coordination, or supply chain.
• Hands‑on experience with overseas factories, vendors, and freight forwarders.
• Strong grasp of production calendars, PO management, and import logistics (ocean freight, DI, POE, customs).
• Proficiency in Excel and Outlook.
• Strong organizational, communication, and time management skills.

Responsibilities

• Liaise daily with overseas factories and sourcing offices to track production against approved timelines and ship dates
• Maintain the production/shipping calendar across all vendors and brands, flagging at‑risk dates early
• Manage extension requests and communicate revised delivery timelines internally
• Ensure vendors book freight accurately and on time with our forwarders per required ship windows
• Review, manage, and approve freight bookings, confirming shipment details, vessel schedules, and ETD/ETA accuracy
• Coordinate with forwarders to resolve booking errors, rolled bookings, and schedule changes

Skills

Import logistics

Excel

Outlook

Time management

Communication

Organization

Tools

Excel

Outlook

Job description

About the Role

Capture Accessories is looking for a highly organized Import Logistics Coordinator to manage finished goods from overseas factories through on-time delivery at our U.S. distribution centers — keeping vendors on production timelines, ensuring freight is booked correctly with our forwarders, and driving shipments through customs and into our DCs on schedule.

Responsibilities

• Liaise daily with overseas factories and sourcing offices to track production against approved timelines and ship dates
• Maintain the production/shipping calendar across all vendors and brands, flagging at-risk dates early
• Manage extension requests and communicate revised delivery timelines internally
• Ensure vendors book freight accurately and on time with our forwarders per required ship windows
• Review, manage, and approve freight bookings, confirming shipment details, vessel schedules, and ETD/ETA accuracy
• Coordinate with forwarders to resolve booking errors, rolled bookings, and schedule changes

Customs, Documentation & Direct Import

• Prepare and maintain import documentation — commercial invoices, packing lists, bills of lading, customs entries
• Manage Direct Import (DI) and Port of Entry (POE) coordination end-to‑to‑end, including customs clearance and retailer routing compliance
• Reconcile vendor and freight forwarder invoicing and resolve discrepancies

Delivery & Cross‑Functional Communication

• Coordinate inbound shipments to ensure timely, in‑full delivery to our distribution centers
• Proactively communicate inbound schedules, delays, and exceptions to U.S. Sales and Operations teams
• Maintain shipment tracking logs and resolve documentation or delivery issues as they arise

Qualifications

• 2–5 years in import logistics, production coordination, or supply chain
• Hands‑on experience with overseas factories, vendors, and freight forwarders
• Strong grasp of production calendars, PO management, and import logistics (ocean freight, DI, POE, customs)
• Proficiency in Excel and Outlook
• Strong organizational, communication, and time management skills

Compensation & Schedule

$70,000–$80,000 annually, commensurate with experience. Monday through Thursday in our New York City office, with Fridays remote. Benefits package included.