Import Coordinator

MaxximaStyle; Hauppauge, Northern (NY, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision coverage

Paid time off and volunteer day

Company-paid life insurance

Employee discounts on Maxxima products

Job summary

Maxxima is seeking an Import Coordinator in Hauppauge, NY to manage international shipment tracking, customs documentation, and compliance. The role involves coordinating with freight forwarders, customs brokers, carriers, and international suppliers to ensure timely deliveries of LED lighting and electrical products.

The incumbent will support regulatory compliance, landed cost estimates, and system updates while collaborating with warehouse, customer service, and marketing teams to provide

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum of 3 years of experience in import operations, logistics, or supply chain.
• Working knowledge of international trade regulations and customs compliance; tariff/duty familiarity is a plus.
• Experience preparing and reviewing customs, import, and shipping documentation.
• Experience with DHL, UPS, and other logistics providers.
• Ability to work in a fast-paced environment with urgency and adaptability.
• Strong organizational and communication skills; detail-oriented and analytical.

Responsibilities

• Track international shipments and manage import transaction records.
• Prepare HS7/DOT forms and submit customs documentation to forwarders; reconcile reports for management.
• Coordinate ocean/air freight and assist with customs clearance issues and delays.
• Provide regulatory support and assist with landed cost estimates; maintain system updates (MAS).
• Support new product models and import procedures for growing product lines.
• Collaborate with warehouse, customer service, and marketing to provide shipment status and updates.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Problem-solving

Multitasking under pressure

Education

High school diploma or equivalent

Associate’s degree in International Business, Supply Chain Management, Logistics, or related field

Tools

Microsoft Excel

Microsoft Word

Sage ERP

Job description

Description

Maxxima is seeking a highly organized and detail-oriented Import Coordinator to support our international import, logistics, and customs compliance operations in a full-time, onsite office-based role in Hauppauge, NY. In this role, you will coordinate import and customs documentation, track international shipments, and work with freight forwarders, customs brokers, carriers, and international suppliers to ensure the timely and compliant delivery of LED lighting and electrical products.

With over 40 years of experience, Maxxima is a trusted leader in LED lighting for the consumer home and heavy-duty transportation markets, known for delivering high-quality products with a strong focus on innovation, efficiency, and providing an exceptional customer experience. Our Import team plays a key role in ensuring the smooth flow of international goods into our supply chain.

Key Responsibilities

• Track international shipments, maintain accurate import transaction records, prepare HS7/DOT forms, submit customs documentation to forwarders, and prepare and reconcile reports for management review
• Provide international logistics support, coordinate skid layouts for ocean freight and container shipments in transit, and assist with resolving issues related to customs clearance, shipping delays, and international deliveries
• Provide regulatory and administrative support, including scheduling, staying informed on international trade regulations and customs requirements, maintaining system updates (e.g., MAS), and assisting with landed cost estimates for air and ocean freight shipments
• Support new product models and assist with the development and implementation of import procedures and policies for a growing product line
• Collaborate with internal departments, including the warehouse, customer service, and marketing, to provide shipment status, estimated transit times, delivery updates, and information regarding shipping discrepancies
• Performs other import duties as assigned

Requirements

• High school diploma or equivalent required; Associate’s degree in International Business, Supply Chain Management, Logistics, or a related field preferred
• Minimum of 3 years of experience in import operations, logistics, supply chain, or a related field
• Working knowledge of international trade regulations and customs compliance, including basic familiarity with tariffs, duties, HTS classifications, customs clearance, and import procedures
• Experience preparing and reviewing customs, import, and shipping documentation
• Experience working with DHL, UPS, and other shipping or logistics providers
• Ability to work effectively in a fast-paced environment with a strong sense of urgency and adaptability
• Ability to work efficiently, accurately, and independently with minimal supervision
• Strong organizational skills with the ability to prioritize multiple responsibilities and meet deadlines
• Strong attention to detail, analytical thinking, and problem-solving skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Excel and Word
• Familiarity with ISO 9001 and ERP (Sage), import, or logistics management systems is a plus
• Familiarity with CTPAT requirements and supply chain security practices is a plus

Why Join Us

• 401(k) with company match
• Highly subsidized medical, dental, and vision coverage
• Paid time off plus paid volunteer day
• Company-paid life insurance
• Employee Assistance Program (EAP) and healthcare concierge services
• Employee discounts on Maxxima products
• Discounts on concerts, movies, and theater events
• Company-sponsored employee events

Salary Range: $55,000 - $65,000

Maxxima is a division of Panor Corp.

We are an equal opportunity employer.

Panor Corp. provides equal employment opportunity to all employees and applicants without regard to actual or perceived race, creed, color, citizenship, sex, pregnancy, religion, national origin, military status, marital status, sexual orientation, gender expression or identity, genetic information (including genetic predisposition), age, disability, status as a victim of domestic violence, or any other group protected by applicable federal, state and local laws.

This policy applies to all terms and conditions of employment including, but not limited to, recruitment, hiring, assignment of duties, benefits, promotion, discipline, harassment, training, compensation, leave of absence, layoff and termination.