Accounting Specialist

Maxxima; Hauppauge (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, and vision coverage

Paid time off

Job summary

Maxxima is seeking a full-time Accounting Specialist with a strong Accounts Payable focus to join our accounting team in Hauppauge, NY. Reporting to the Controller, you will manage day-to-day AP activities and support AR, GL, reconciliations, and month-end close.

The role requires 3+ years of accounting experience, AP expertise, and ERP proficiency (Sage). On-site schedule is Mon–Fri, 9:30–5:30, with collaborative cross-department work.

Qualifications

• Associate degree in accounting, finance, business administration, or a related field.
• Minimum of 3 years of accounting experience, with hands-on AP.
• Experience with AP, AR, GL, journal entries, and reconciliations.
• ERP experience (Sage) and strong Excel skills.

Responsibilities

• Process vendor invoices and payments accurately and timely.
• Match invoices to purchase orders and receiving docs.
• Prepare month-end close reconciliations and supporting schedules.
• Assist with AR transactions and general ledger activity.
• Support external audits with schedules and records.

Skills

Accounts payable

Excel

Attention to detail

Analytical skills

Communication skills

Education

Associate degree in accounting

Tools

Sage ERP

Job description

Description

We are seeking a full-time experienced Accounting Specialist with a strong Accounts Payable (AP) focus to join our accounting team. Reporting directly to the Controller, this position will play an important role in managing day-to-day accounts payable activities while also providing support across accounts receivable, general ledger, reconciliations, month-end close, and other accounting functions.

This is a hands-on role well suited for an accounting professional who enjoys taking ownership of their work, maintaining accurate financial records, and working collaboratively across departments. The ideal candidate brings solid accounts payable experience, strong attention to detail, ERP proficiency, and a good understanding of general accounting principles.

Location: On-site | Hauppauge, NY
Schedule: Monday–Friday, 9:30 a.m.–5:30 p.m.

Key Responsibilities

• Manage day-to-day accounts payable activities, including reviewing, coding, entering, and processing vendor invoices and payments accurately and timely.
• Match invoices against purchase orders and receiving documentation, verifying approvals, pricing, quantities, account coding, and payment terms.
• Maintain vendor records, reconcile vendor statements, and research and resolve invoice discrepancies, credits, payment issues, and vendor inquiries.
• Partner with Import, Warehouse, and other departments to resolve receiving, pricing, invoice, and other accounting discrepancies.
• Assist with accounts receivable transactions and related accounting activities as needed.
• Prepare and maintain general ledger, bank, credit card, and balance sheet account reconciliations and supporting schedules.
• Prepare journal entries and assist with accruals, account analysis, and other general ledger activities.
• Support month-end and year-end close processes, including reconciliations, financial reporting, and preparation of supporting schedules.
• Review and analyze financial data to identify discrepancies, investigate variances, and ensure transactions are recorded accurately and in the appropriate accounting period.
• Maintain complete and organized accounting records in accordance with company policies, accounting procedures, and internal controls.
• Assist with external audits by preparing requested schedules, documentation, and supporting records.
• Support the Controller with accounting projects, process improvements, reporting, and other departmental priorities as needed.

Requirements

• Associate degree in accounting, finance, business administration, or a related field.
• Minimum of 3 years of accounting experience, including hands-on accounts payable (AP) experience.
• Working knowledge of accounts payable, accounts receivable, general ledger accounting, journal entries, and account reconciliations.
• Experience supporting month-end close and maintaining accurate financial records.
• Experience working with an ERP (Sage) or accounting system.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical and problem-solving skills with the ability to identify, research, and resolve accounting discrepancies.
• Excellent attention to detail, accuracy, organization, and time-management skills.
• Strong written and verbal communication skills with the ability to work effectively across departments.
• Ability to work independently, prioritize responsibilities, meet deadlines, and contribute effectively within a small, collaborative accounting team.

Why Join Us

• 401(k) with company match
• Highly subsidized medical, dental, and vision coverage
• Paid time off plus paid volunteer day
• Company-paid life insurance
• Employee Assistance Program (EAP) and healthcare concierge services
• Employee discounts on Maxxima products
• Discounts on concerts, movies, and theater events
• Company-sponsored employee events

Salary Range: $60,00 - $70,000

Maxxima is a leading manufacturer and supplier of LED lighting technologies with divisions focused in the home lighting and heavy-duty truck markets. We have been in business for over 40 years and we are consistently growing as both the residential and transportation industries continue to depend on us for our innovative, high-quality products. As our company grows, our team is growing right along with it.

Maxxima is a division of Panor Corp. We are an equal opportunity employer. Panor Corp. provides equal employment opportunity to all employees and applicants without regard to actual or perceived race, creed, color, citizenship, sex, pregnancy, religion, national origin, military status, marital status, sexual orientation, gender expression or identity, genetic information (including genetic predisposition), age, disability, status as a victim of domestic violence, or any other group protected by applicable federal, state and local laws. This policy applies to all terms and conditions of employment including, but not limited to, recruitment, hiring, assignment of duties, benefits, promotion, discipline, harassment, training, compensation, leave of absence, layoff and termination.