Import Coordinator

Maxxima; Hauppauge (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision coverage

Paid time off

Life insurance

Employee discounts

Job summary

Maxxima is seeking a highly organized Import Coordinator in Hauppauge, NY, to support international import, logistics, and customs compliance. This onsite role will manage import documentation, track shipments, and liaise with freight forwarders, brokers, carriers, and suppliers to ensure timely, compliant deliveries of LED lighting and electrical products.

With 3+ years in import operations and strong Excel/ERP skills, you will help maintain MAS/Sage systems, stay current on trade regulations,

Qualifications

• 3+ years of import operations or logistics experience.
• Knowledge of international trade regulations and customs compliance.
• Experience preparing and reviewing customs, import, and shipping documentation.
• Experience with DHL, UPS or similar freight forwarders and carriers.

Responsibilities

• Track international shipments and maintain import transaction records.
• Prepare and reconcile reports for management review.
• Coordinate with freight forwarders, brokers, carriers, and suppliers for smooth imports.
• Assist with landed cost estimates for air and ocean freight shipments.
• Support development of import procedures and policies as the product line grows.
• Collaborate with warehouse, customer service, and marketing on shipment updates.

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Education

Associate degree in International Business or Logistics

Tools

Excel

MAS ERP

Sage ERP

Job description

Description

Maxxima is seeking a highly organized and detail-oriented Import Coordinator to support our international import, logistics, and customs compliance operations in a full-time, onsite office-based role in Hauppauge, NY. In this role, you will coordinate import and customs documentation, track international shipments, and work with freight forwarders, customs brokers, carriers, and international suppliers to ensure the timely and compliant delivery of LED lighting and electrical products.

With over 40 years of experience, Maxxima is a trusted leader in LED lighting for the consumer home and heavy-duty transportation markets, known for delivering high-quality products with a strong focus on innovation, efficiency, and providing an exceptional customer experience. Our Import team plays a key role in ensuring the smooth flow of international goods into our supply chain.

Key Responsibilities

• Track international shipments, maintain accurate import transaction records, prepare HS7/DOT forms, submit customs documentation to forwarders, and prepare and reconcile reports for management review
• Provide international logistics support, coordinate skid layouts for ocean freight and container shipments in transit, and assist with resolving issues related to customs clearance, shipping delays, and international deliveries
• Provide regulatory and administrative support, including scheduling, staying informed on international trade regulations and customs requirements, maintaining system updates (e.g., MAS), and assisting with landed cost estimates for air and ocean freight shipments
• Support new product models and assist with the development and implementation of import procedures and policies for a growing product line
• Collaborate with internal departments, including the warehouse, customer service, and marketing, to provide shipment status, estimated transit times, delivery updates, and information regarding shipping discrepancies
• Performs other import duties as assigned

Requirements

• High school diploma or equivalent required; Associate’s degree in International Business, Supply Chain Management, Logistics, or a related field preferred
• Minimum of 3 years of experience in import operations, logistics, supply chain, or a related field
• Working knowledge of international trade regulations and customs compliance, including basic familiarity with tariffs, duties, HTS classifications, customs clearance, and import procedures
• Experience preparing and reviewing customs, import, and shipping documentation
• Experience working with DHL, UPS, and other shipping or logistics providers
• Ability to work effectively in a fast-paced environment with a strong sense of urgency and adaptability
• Ability to work efficiently, accurately, and independently with minimal supervision
• Strong organizational skills with the ability to prioritize multiple responsibilities and meet deadlines
• Strong attention to detail, analytical thinking, and problem-solving skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Excel and Word
• Familiarity with ISO 9001 and ERP (Sage), import, or logistics management systems is a plus
• Familiarity with CTPAT requirements and supply chain security practices is a plus

Why Join Us

• 401(k) with company match
• Highly subsidized medical, dental, and vision coverage
• Paid time off plus paid volunteer day
• Company-paid life insurance
• Employee Assistance Program (EAP) and healthcare concierge services
• Employee discounts on Maxxima products
• Discounts on concerts, movies, and theater events
• Company-sponsored employee events

Salary Range: $55,000 - $65,000

Maxxima is a division of Panor Corp.

We are an equal opportunity employer.

Panor Corp. provides equal employment opportunity to all employees and applicants without regard to actual or perceived race, creed, color, citizenship, sex, pregnancy, religion, national origin, military status, marital status, sexual orientation, gender expression or identity, genetic information (including genetic predisposition), age, disability, status as a victim of domestic violence, or any other group protected by applicable federal, state and local laws.

This policy applies to all terms and conditions of employment including, but not limited to, recruitment, hiring, assignment of duties, benefits, promotion, discipline, harassment, training, compensation, leave of absence, layoff and termination.