Implementation Coordinator

Valencia College; Orlando (FL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

FICA Alternative to Social Security

Free Lynx Bus Transportation

Retirement Saving Options

Educational and Professional dev. opps

Job summary

Valencia College is hiring a part-time Implementation Coordinator to join the Internship and Workforce Services team at the West Campus. The role provides broad support including administrative, hospitality, technical tasks, and assistance to students within the department.

The position is grant-funded with an anticipated end date of June 30, 2027, and operates mostly onsite with the possibility of occasional remote work. Hours are Monday–Friday, 12:00 p.m.

Qualifications

• Required minimum education: high school diploma or GED.
• Preferred: associate’s degree from a regionally accredited institution.
• Experience supporting training and development activities.
• Experience operating and training others in the use of multimedia equipment.
• Experience coordinating budgets is a plus.

Responsibilities

• Supports and coordinates the operation of a department by performing multiple complex administrative, hospitality and technical duties, including budget management, marketing support, training support, event coordination, document/spreadsheet creation, and/or classroom/facilities scheduling.
• Provides implementation and delivery support to facilitators and instructors to ensure the highest quality of delivery and customer/learner satisfaction.
• Ensures classrooms and facilities are reserved and properly set up.
• Ensures materials and supplies are prepared for implementation. Assists in the coordination of class, course, and program delivery logistics as needed.
• Monitors and maintains inventories of educational books, materials and supplies.
• Orders and purchases books, materials, and supplies. May be responsible for purchasing card and account reconciliation activities.
• Assists with coordinating and developing special projects, workshops, seminars and presentations.
• May assist in the development of marketing, training and/or learning materials.
• May be responsible for keeping related records and entering facility, course, and/or learner/participant information into the learning management system or other appropriate system.
• Liaisons and interacts with external stakeholders, vendors, and various college employees in support of department initiatives. Performs related research as needed.
• Prepares regular activity reports and provides to necessary individuals/departments.
• Performs other duties as assigned.

Skills

Presentation

Customer service

Education

High school diploma or GED

Associate’s degree

Job description

Please see Special Instructions for more details.

Join Our Team!

Valencia College is now hiring a part-time Implementation Coordinator to join our Internship and Workforce Services team at our West Campus. In this capacity you will provide a broad range of support duties including assisting students, administrative, hospitality, technical, and some physical tasks in support of assigned department.

This is a grant-funded position with an anticipated end date of June 30, 2027.

About the Internship and Workforce Services Department Our team is dedicated to educating and preparing Valencia students for Central Florida’s dynamic job market. We are experts in the industry, working to identify employment trends and how they will impact career choices for students. The Internship and Workforce Services office team works to guide students who have an interest in participating in the Internship Program or need job search assistance.

Preferred Experience:

• Experience presenting information to groups or individuals in a professional capacity
• Experience providing customer service, along with great oral and written communication skills
• FICA Alternative to Social Security
• Free Lynx Bus Transportation
• Retirement Saving Options
• Educational and Professional development opportunities for you and so much more….

Additional Information:

• This position operates in a primarily onsite environment.
• This position is eligible for Veteran’s Preference under Florida Statute 295.07(5)(a), F.S.
• This is a federally grant-funded position. Applicants must be eligible to work in the United States without restrictions. Individuals on an F-1 visa or similar student visa may not be eligible for this role.
• Applicants must complete the entire online application and include work history, even if attaching a resume. Any incomplete applications will not be considered.
• Please note that you will need to establish Florida residency within 30 days from your start date if selected for this position.

This is a grant funded position with an anticipated end date of June 30, 2027

About this Position

Position Number

Position Number HR0674

Position Title

Job Type

Job Type Staff

FT/PT

FT/PT Part-Time

Employee Class Description

Employee Class Description C3-Staff PT (ed. support)

General Position Description

Provides a broad range of support duties including administrative, hospitality, technical, and some physical tasks in support of assigned department.

Flexible Work Arrangement

Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade

Grade 2025

Exemption Status

Exemption Status Non-Exempt

Posting Number

Posting Number S4198P

Location(s)

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday – Friday 12:00 p.m. – 5:00 p.m.

Note: Hours are subject to change based on business needs.

Temporary Position (Temp or Grant Funded) Details

This is a grant funded position with an anticipated end date of June 30, 2027

Salary Range

Salary Range $18.76 per hour

Essential Job Functions

Description of Job Function

1. Supports and coordinates the operation of a department by performing multiple complex administrative, hospitality and technical duties, including budget management, marketing support, training support, event coordination, document/spreadsheet creation, and/or classroom/facilities scheduling.

2. Provides implementation and delivery support to facilitators and instructors to ensure the highest quality of delivery and customer/learner satisfaction.

3. Ensures classrooms and facilities are reserved and properly set up.

4. Ensures materials and supplies are prepared for implementation. Assists in the coordination of class, course, and program delivery logistics as needed.

5. Monitors and maintains inventories of educational books, materials and supplies.

6. Orders and purchases books, materials, and supplies. May be responsible for purchasing card and account reconciliation activities.

7. Assists with coordinating and developing special projects, workshops, seminars and presentations.

8. May assist in the development of marketing, training and/or learning materials.

9. May be responsible for keeping related records and entering facility, course, and/or learner/participant information into the learning management system or other appropriate system.

10. Liaisons and interacts with external stakeholders, vendors, and various college employees in support of department initiatives. Performs related research as needed.

11. Prepares regular activity reports and provides to necessary individuals/departments.

12. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education

Required Minimum Education High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Associate’s degree from a regionally accredited institution.

Preferred Type of Experience

Experience in supporting training and development activities.

Experience operating and training others in the use of multimedia equipment.

Experience in coordinating budgets preferred.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

1. Knowledge of the principles and practices of office administration.

2. Knowledge of the principles and practices of event coordination and/or training and development.

3. Skill in the use of personal computers and general office software.

4. Excellent customer service and interpersonal skills.

5. Ability to communicate effectively orally and in writing.

6. Ability to take initiative and work with limited supervision.

7. Ability to think through problems and seek solutions.

8. Ability to conduct research, make recommendations, and prepare reports and spreadsheets.

9. Ability to organize work, prioritize multiple assignments, make appropriate decisions, and meet deadlines.

10. Ability to perform work that requires a high level of attention to detail.

11. Ability to travel between campus and to various worksites in the Orlando area, as needed.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This position is grant funded. If the grant is terminated or funds available for the program are reduced, the contract of employment may be terminated or modified at the sole discretion of the College. Please confirm you are comfortable with this.
  • Yes
  • No

Documents Needed to Apply

Required Documents

• Resume/Vita

Optional Documents

• Veterans Preference Verification Documentation
• Reference Letter 1
• Reference Letter 2
• Reference Letter 3
• Other Documents