IMPD Human Resources Specialist

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Indianapolis and Marion County is seeking an HR Specialist to maintain personnel records, support regulatory reporting, and assist with hiring processes and promotions. The role also handles medical liaison duties and leave administration, with opportunities to rotate across HR functions for broader experience.

Ideal candidates will have an associate degree and at least three years of HR or related experience, strong knowledge of records management, and proficiency with HRIS and data

Qualifications

• Associate degree required with 3 years of HR/related experience.
• Knowledge of laws, rules and regulations.
• Ability to coordinate multiple projects and meet deadlines.

Responsibilities

• Maintain personnel, medical, background, and related records and files.
• Monitor and control access and release of files to ensure confidentiality.
• Assist with hiring and promotion processes across locations.
• Prepare and run special reports and maintain HR records.
• Coordinate training and development programs as needed.

Skills

HR knowledge

Record keeping

Communication

Discretion

Project coordination

Multi-tasking

Education

Associate degree in Business/HR

Bachelor’s degree preferred

Tools

Microsoft Access

HRIS

Applicant tracking systems

NeoGov

Job description

Overview

The IMPD Human Resources Specialist provides support to the organization using specialized human resources knowledge, skills, and experience. The role supports and participates in projects across a range of HR disciplines, with a primary focus on maintaining employee records and filing systems, regulatory reporting, and assisting with selection processes for new hires and promotions. A key responsibility area is administering leave of absence and serving as a medical liaison.

While the position may begin with a primary area of responsibility, the incumbent may rotate through multiple HR functions to support professional development and expand the impact of the role.

Agency Summary

IMPD is committed to upholding high professional standards while serving the community. The department works to enforce laws that protect life and property, while also respecting individual rights, human dignity, and community values. IMPD focuses on building and maintaining active police and community partnerships, assisting residents in identifying and solving problems that improve neighborhood quality of life. This is supported through a productive, collaborative, and compliant work environment for the workforce serving Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. The organization values diversity in perspectives and experiences among colleagues and among residents.

Position Responsibilities

• Maintain personnel, medical, background, and related records and files; assist with planning, development, and implementation of file management systems, including records retention and archival needs.
• Monitor information in files to ensure compliance with Department policy and legal guidelines; update files as needed.
• Monitor and control access and release of files according to Department policy, ensuring confidentiality.
• Respond to requests for file access, including public records requests, employees, subpoenas, and inquiries involving the Office of Corporation Counsel.
• Support hiring and promotion processes at a variety of locations.
• Proctor examinations and assessments; monitor raters and assessors.
• Conduct quality control of examination and assessment materials, including scoring sheets, scantrons, surveys, and recording devices.
• Read instructions to groups of applicants and candidates.
• Compile and maintain records related to sworn employee use of medical leave time, gather required mark-off information, analyze data for trends or abuse, and monitor extended leave for compliance with departmental policy.
• Monitor compliance with terms of attendance probation.
• In Medical Liaison absence, log recordable injuries, illnesses, and fatalities; complete and submit required regulatory reports (OSHA 300).
• Assist in administering the IMPD limited duty program, including monitoring doctor statements and verifying eligibility for off work, restricted duty, or full-duty.
• Monitor employees on restricted duty, assign duties according to medical restrictions, verify release to full-duty, and coordinate return to work.
• Update human resources information systems to ensure data remains accurate and current; maintain database records such as commendations and military records.
• Coordinate internal transfer and reassignment requests and position opening bulletins; receive and process requests; compile officer personnel profiles and submit them to requesting managers; maintain and update records related to bulletins, applications, and selection status.
• Assist with the production, proofreading, distribution, and filing of personnel orders.
• Resolve routine issues and employee concerns.
• Develop liaison relationships with managers, department heads, support staff, and HR.
• Assist with coordination of specialized programs such as training and development; may present training and/or information programs to groups of employees and leadership.
• Prepare and run special reports, monthly or as required.
• Maintain confidentiality of all information.
• Coordinate departmental fitness-for-duty evaluations with appropriate medical and psychological services, including scheduling appointments, directing employee attendance, receiving results, and following up with employees.
• In the supervisor's absence, serve as a liaison between IMPD, city or county offices, and third-party administrators regarding worker's compensation claims, benefits, invoice reconciliation, and related questions or problems.
• May confer with the Office of Corporation Counsel to ensure compliance with applicable laws.
• Perform other duties as management may deem necessary from time to time.

Qualifications

Minimum Job Requirements and Qualifications

• Associate degree in Business, Organizational Development, or Human Resources, or a related field, and three (3) years of relevant work experience required (examples include Human Resources, Business, or Finance).
• One (1) year of related work experience may be substituted for each year of required education.
• Knowledge of laws, rules, and regulations.
• Ability to coordinate multiple projects and meet deadlines.
• Knowledge of spreadsheet(s), database(s), and other software is required.
• Knowledge of Microsoft Access.
• Knowledge of applicant tracking systems and HR information systems.
• Excellent written and verbal communication skills.
• Positive and productive interaction with employees, vendors, leadership, and union participants.
• Ability to prioritize daily demands, organize projects for timely completion, and address issues where there is potential for a broader systems problem.
• Discretion handling very sensitive and private matters is required.

Preferred Job Requirements and Qualifications

• Bachelor’s degree in a related area.
• Experience with Oracle PeopleSoft HCM and NeoGov.
• Experience working for city or county government.
• IMPD or other law enforcement agency experience.
• HR Certifications.
• Law enforcement experience.

Application and Hiring Process Notes

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. After the hiring agency receives your application, all further communication during the interview and selection process will be handled directly by the agency. You must record the contact information of the individual scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Working Conditions

• Essential functions are performed regularly in an office setting without exposure to adverse environmental conditions.
• Some field work, overtime, and travel.
• Flexibility in adjusting work schedule may be required.
• Weekend and evening shifts may be required to accommodate applicants and promotion process activities.
• Strict confidentiality is required.

Physical Conditions

• Sitting at a desk the majority of the day.
• Some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods.