IMPD Human Resources Specialist

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

City of Indianapolis and Marion County seeks an HR Specialist to support the organization across HR disciplines, including records maintenance, regulatory reporting, and leave administration. The role may rotate through HR functions to broaden impact.

You will assist in hiring, promotions, and medical liaison activities, while maintaining data accuracy in HRIS and ensuring confidentiality in all matters.

Qualifications

• Associate degree in Business, Organizational Development, or HR and 3 years of relevant work experience; 1 year may be substituted for each year of education.
• Knowledge of laws, rules, and regulations relevant to human resources.
• Ability to coordinate multiple projects and meet deadlines.
• Experience with spreadsheets and databases; proficiency with Microsoft Access.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Maintains records and files with confidentiality and compliance per department policy.
• Assists in hiring and promotion processes, proctors exams, and monitors assessors and scoring materials.
• Compiles and maintains records related to medical leave usage and OSHA regulatory reports.
• Administers limited duty programs and coordinates return-to-work processes.
• Maintains HR information systems data accuracy and supports department reporting.

Skills

Records management

Regulatory reporting

Hiring support

Leave of absence administration

HR data systems

Education

Associate degree in Business/HR

Tools

Microsoft Access

HRIS/HR software

Applicant tracking systems

Job description

The position of IMPD Human Resources Specialist functional provides support to the organization through specialist knowledge, skills, and experience. The position provides support and participates in projects across a variety of human resources disciplines. The Human Resources Specialist is responsible for performing tasks for IMPD related to maintenance of employee records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily assisting in the administration of leave of absence and medical liaison programs. While this role may have a primary area of responsibility initially, the incumbent may rotate through a variety of human resources functions and responsibilities to assist in the Human Resources Specialist professional development and broaden the scope of their impact.

Agency Summary

IMPD is dedicated to upholding the highest professional standards while serving the community in which they work and live. IMPD is committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. IMPD is committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for their workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Maintains records and files (i.e., personnel, medical, background, etc.); assists with planning, development, and implementation of file management system, including records retention and archival needs; monitors information/data contained in files to ensure compliance with Department policy and legal guidelines; updates files as necessary; monitors and controls access and release of files according to Department policy, ensuring confidentiality; responds to requests for file access (i.e., public records requests, employees, subpoenas, Office of Corporation Counsel, etc.).
• Assists in the administration of hiring and promotion processes, at a variety of locations; proctors examinations and assessments; monitors raters and assessors; conducts quality control of examinations and assessment materials (e.g., scoring sheets, scantrons, surveys, recording devices); reads instructions to groups of applicants and candidates.
• Compiles and maintains records relating to sworn employee use of medical leave time; gathers required information on mark-offs. Analyzes data to identify trends or abuse of medical leave time. Monitors employees on extended leave for compliance with departmental policy. Monitors employees for compliance with terms of attendance probation. In Medical Liaison absence, logs recordable injuries, illnesses, and fatalities; completes and submits required regulatory reports (OSHA 300).
• Assists in the administration of the IMPD limited duty program; monitors doctor statements and verifies employee eligibility to work (off work, restricted duty, or full-duty); monitors employees on restricted duty and assigns to work duties according to medical restrictions; verifies release to full-duty and coordinates return to work.
• Updates human resources information systems ensures data is accurate and up to date; maintains database records (i.e., commendations, military records, etc.).
• Coordinates internal transfer/reassignment requests and position opening bulletins; receives and processes requests; compiles officer personnel profiles and submits to requesting manager; maintains and updates records related to bulletins, applications, and selection status.
• Assists in the production, proofing, distribution, and filing of personnel orders.
• Resolves routine issues and employee concerns.
• Develops liaison relationships with managers, department heads, support sta?, and HR.
• Assist in coordination of specialized programs such as training and development. May present training and/or information programs to groups of employees and leadership.
• Prepares and runs special reports, monthly or as required
• Maintains con?dentiality of all information.
• Coordinates departmental fitness-for-duty evaluations with appropriate medical/psychological services; schedules appointments and directs employee to attend; receives results; follows-up with employee.
• In the absence of the supervisor, acts as liaison between IMPD, city/county, and third-party administrators regarding questions or problems regarding worker’s compensation claims, benefits, invoice reconciliation, etc. May confer with Office of Corporation Counsel to ensure compliance with applicable laws.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Minimum Job Requirements and Qualifications

Associate degree in Business, Organizational Development, or Human Resources or related field and three (3) years of relevant work experience are required (e.g., Human Resources, Business, or Finance, etc.) One (1) year of related work experience may be substituted for each year of required education.

Knowledge of laws, rules and regulations. Ability to coordinate multiple projects and meet various deadlines is a must. Knowledge of spreadsheet(s), database(s), and other software is required. Knowledge of Microsoft Access. Knowledge of applicant tracking systems and HR information systems. Excellent written and verbal communication skills are required. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Must be able to prioritize daily demands, organize projects in such a way that projects can be completed in a timely fashion, and seek to resolve any issues where there is a potential for a broader system problem. This position must be discreet in handling very sensitive and private matters.

Preferred Job Requirements and Qualifications

Bachelor’s Degree in a related area. Experience with Oracle PeopleSoft HCM and NeoGov. City County Government work experience. IMPD or other law enforcement agency experience. HR Certifications. Law enforcement experience.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicants and promotion process activities. Strict confidentiality is required.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally