IMPD Procurement Specialist

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 55,000 - 90,000; Full time

Job summary

City of Indianapolis and Marion County is seeking a Procurement Specialist to review specifications, consult with vendors, and coordinate with the CFO on purchases. You will manage contracts, keep contract databases, and provide procurement updates across departments.

The role requires a Bachelor’s degree in business and at least one year of related work, knowledge of public procurement laws, and strong MS Word, Excel, and Access skills.

Qualifications

• Bachelor's degree required, plus one year of related work experience.
• Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing preferred.
• Ability to multi-task in a fast-paced environment and maintain confidentiality.

Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure that maintenance is identified with software and hardware purchases.
• Controls and reconciles petty cash and informant's funds, including disbursement of funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract process and provides all required documents to purchasing department for final execution.
• Maintains contract database and files for IMPD, ACC, DHS and PSC.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers
• Submits recommendations to department/agency contacts regarding contracts.
• Participates in Mayor's various initiatives, i.e., MBE/WBE and local purchases.
• Completes purchase transaction, ensuring that receipts are entered for all purchase orders and required invoices are submitted to Accounts Payable.
• Works with Purchasing to process blanket purchase orders.
• Composes written vendor correspondences.
• Attends periodic department/agency meetings and is prepared to provide specific procurement updates.

Skills

MS Word

MS Excel

MS Access

Vendor relations

Contract management

Public procurement knowledge

Analytical thinking

Time management

Written and verbal communication

Education

Bachelor's Degree in Business or related field

Tools

Microsoft Office Suite

Job description

Agency Summary

We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure that maintenance is identified with software and hardware purchases.
• Controls and reconciles petty cash and informant's funds, including disbursement of funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract process and provides all required documents to purchasing department for final execution.
• Maintains contract database and files for IMPD, ACC, DHS and PSC.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers
• Submits recommendations to department/agency contacts regarding contracts.
• Participates in Mayor's various initiatives, i.e., MBE/WBE and local purchases.
• Completes purchase transaction, ensuring that receipts are entered for all purchase orders and required invoices are submitted to Accounts Payable.
• Works with Purchasing to process blanket purchase orders.
• Composes written vendor correspondences.
• Attends periodic department/agency meetings and is prepared to provide specific procurement updates.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in a business related field of study and one (1) year of related work experience. Any combination of education and work experience is acceptable. Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing are preferred. Considerable knowledge of approved purchasing methods. Considerable knowledge of supply sources and of market and price trends. Considerable knowledge of accounting practices and procedures as they relate to governmental purchasing. Requires knowledge of Indianapolis Metropolitan Police Department rules, regulations, policies and procedures. Demonstrates a strong command of MS Word, Excel and Access. Demonstrates a high degree of integrity and is trustworthy. Ability to multi-task in a fast-paced environment and can adapt quickly to change. Ability to analyze and evaluate quotes, proposals and contracts. Ability to successfully solve fundamental procurement problems. Ability to obtain and interpret market prices and trends and apply these procurement problems. Ability to effectively communicate both orally and in written form. Ability to maintain effective relationships with department/agency contracts and members of the vendor community. Ability to effectively manage time deadlines. Ability to work well as a team member as well as independently. Must pass pre-employment background investigation and drug test. Strict confidentiality required.

Work is conducted in a standard office environment.