Human Resource Associate IV - Personnel Officer

Indiana State Police (IN); Indianapolis (IN); On-site; USD 70,000 - 95,000; Full time

Job summary

Indiana State Police in Indiana is seeking a professional staff administrator to manage hiring and promotions for police personnel. This role leads candidate screening, testing coordination, and interview processes, while maintaining applicant files and collaborating with the promotion process consultant.

The position requires handling background investigations, ensuring compliance with employment laws, and guiding the department through complex staffing decisions with strong organizational

Qualifications

• Must be able to pass a background investigation and provide complete work history.
• Must submit high school transcript or GED and college transcripts as applicable.
• Experience in personnel or administrative management is required.
• Advanced computer skills and basic accounting skills are required.
• Ability to write clearly, proofread accurately, and interpret rules.

Responsibilities

• Manage the professional staff hiring process and promotions system.
• Advertise vacancies and coordinate interviews and testing.
• Maintain applicant files and coordinate orientation for professional staff.
• Coordinate with the promotion process consultant and HR leadership.
• Review qualifications, determine eligibility, and prepare eligibility lists.
• Maintain department databases and report on recruitment and promotions.

Skills

Confidentiality

Personnel management

Administrative management

Advanced computer skills

Basic accounting

Writing & proofreading

Planning & organizing

Decision making

Communication skills

Education

High school diploma or GED

Job description

***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY***

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to manage the department’s professional staff hiring and recruiting process, as well as the promotions process for police personnel.

• Manage the professional staff hiring process for the Division Commander.
• Maintain professional staff applicant files and ensure applicants are provided for vacancies, including active recruiting efforts both outside and within the Department.
• Manage new employee orientation for professional staff positions.
• Manage the professional staff mentoring program.
• Manage the police promotions system.
• Manage the contract and contract process with the promotion process consultant.
• Provide information to and regularly communicate with the promotion process consultant.
• Advise the Human Resources Division Commander on the police promotions system.
• Maintain the policy performance appraisal tracking database.
• Advertise monthly police promotions vacancies.
• Maintain promotion records.
• Schedule and monitor police promotions testing.
• Review all applications and determine the qualifications of applicants.
• Advertise all professional staff vacancies within the Department.
• Select applicants for the interview process.
• Set up interviews in coordination with the Chair of the interview committee.
• Provide interview instructions and forms.
• Set up and/or administer tests as required.
• Correspond with applicants throughout the selection process for professional staff vacancies.
• Serve on interviews and other committees when assigned.
• Disseminate information regarding employment opportunities, requirements, vacancies, and the promotions process for Department personnel.
• Contact local and regional educational facilities to coordinate recruiting activities.
• Recruit professional staff applicants for positions that are difficult to fill.
• Initiate background investigations for prospective employees, including conducting the credit history inquiry and Criminal Justice Institute Registry searches.
• Keep current on applicable Federal and State laws and regulations pertaining to employment practices, i.e., Equal Employment Opportunity, Affaraitive Action, and Americans with Disabilities Act.
• Evaluate background investigations and make recommendations to the Chief of Staff.
• Conduct job evaluations and write job descriptions for Department personnel.
• Review job descriptions to formulate special requirements for certain positions.
• Maintain and update the official Department database for professional staff and police job descriptions.
• Interpret rules and regulations related to civilian hiring and professional staff employees.
• Counsel Department employees on career opportunities.
• Develop new systems and procedures into workable programs.
• Complete special projects as assigned.
• Purge applications on a routine basis.
• Assist the Executive Secretary of the Personnel Board.
• Act as liaison to the State Personnel Department regarding the professional staff application process.
• Maintain the monthly police vacancy list.
• Determine the eligibility of applicants to participate in the promotions process, to include EEO considerations.
• Provide eligibility lists to the promotion process consultant.
• Manage contract proposals and renewals, including negotiation and recommendations to the Primary Staff.
• Approve payment and reconcile invoices from the promotion process consultant.
• Manage the purchase of required textbooks for the police promotion testing process.
• Prepare quarterly statistical reports regarding the police promotion system, including tracking minority participation.
• Perform other duties as required.

• Ability to maintain confidentiality.
• Experience in personnel or administrative management.
• Advanced computer skills.
• Basic accounting skills.
• Ability to conceptualize ideas into writing.
• Must be able to plan and organize lengthy and technical processes.
• Ability to make decisions, exercise sound judgment and delegate work flow.
• Ability to interpret and apply rules, regulations and guidelines.
• Ability to work under pressure and successfully function in a stressful environment.
• Ability to function independently.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to proofread documents with accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any/all college transcripts, technical certificates, and a military DD214 or NGB22 (if applicable).