IMPD Financial Analyst (Internal)

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of Indianapolis and Marion County is seeking a budget analyst to analyze and monitor the department's budget through invoice payment and tracking. You will work with accounting databases, respond to internal and external requests, and assist with developing and updating financial reports.

Required is a Bachelor's in public finance/administration or related fields, with a Master’s preferred. Proficiency in Microsoft Word, Excel, Access, Outlook, and mainframe software is expected, along

Qualifications

• Must have a Bachelor’s degree in public finance, administration, accounting or related fields.
• Master’s degree preferred but not required.
• Ability to present complex data clearly in small groups and public meetings.

Responsibilities

• Prepares vouchers, requisitions and purchase orders in PeopleSoft and submits to Accounts Payable.
• Investigates invoices for accuracy and assigns accounting codes as needed.
• Responds to accounts payable questions and resolves issues.
• Notifies staff and vendors about problems and concerns.
• Processes employee reimbursements and supports finance projects.
• Supports front office operations and cross-training.
• Maintains accounts payable files and updated spreadsheets.
• Monitors contractor payments and ensures timely deposits and reporting.
• Reviews actual expenses versus budget per CFO, and updates monthly reports.
• Coordinates department-wide finance issues with other staff.

Skills

Public speaking

Data presentation

Time management

Education

Bachelor's degree in public finance or administration, accounting, business, economics or related fields

Master's degree preferred

Tools

Microsoft Word

Excel

Access

Outlook

Mainframe software

Job description

This is an INTERNAL position. IMPD is only accepting CURRENT City/County employees at this time

Position is responsible for the analysis and monitoring of the department's budget through invoice payment and tracking. Other responsibilities include working with accounting databases, responding to general requests from internal and external entities, and assisting with the development and updating of financial reports.

Agency Summary

We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Prepares vouchers, requisitions and purchase orders in the PeopleSoft accounting system and submits them to Accounts Payable for processing.
• Investigates all invoices and claim forms for accuracy and approvals, determines accounting codes (fund, department, account, program, etc.) as needed for payment.
• Responds to and resolves most accounts payable questions and issues.
• Notifies appropriate staff and vendors on account payable problems and concerns.
• Processes employee reimbursements.
• Supports finance division staff on various projects.
• Supports front office operations when necessary.
• Cross trains in Department contract processes.
• Processes payments with the City purchasing card (P-card) when applicable.
• Maintains the accounts payable files, documentation, etc.
• Updates, maintains, and monitors spreadsheets, databases, and invoices and analyzes for discrepancies.
• Verifies contractor payments and invoices to ensure all payments are being collected on time, deposited and accounted for in an acceptable manner.
• Monitors construction of capital projects while in progress to ensure quality construction on improvements as all improvements become department property on contracts as assigned.
• Reviews and analyzes actual departmental expenses versus budget as determined by CFO.
• Updates monthly financial and variance reports.
• Coordinates department wide finance issues with other finance staff.
• Provides assistance to department.
• Administrators and manage in the matters of financial systems and procedures.
• Monitors various department operational and performance tracking systems.
• Monitors revenue and functions related to the collection of Department revenues.
• Manages budget transfers and budget journals as needed by CFO.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Bachelor's degree in public finance or administration, accounting, business, economics or related fields is required. A Master's degree is preferred but not required. Proficiency in the use of software applications is required including, but not limited to; Microsoft Word, Excel and Access, Outlook, mainframe software, etc. Must be able to present complex data and communicate clearly and effectively in small group settings and in public meetings. Must have the ability to work on multiple tasks, often under time pressure and with a variety of public officials.

Work is conducted in a standard office environment with occasional travel outside to different meeting sites. Incumbent may have to attend meetings after hours as requested.