Finance & Accounting Administrator

City of Indianapolis and Marion County

Indiana (PA)

On-site

USD 75,000 - 110,000

Full time

8 days ago

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Job summary

The City of Indianapolis and Marion County Information Services Agency seeks a senior financial analyst to support budget development, oversight, and financial reporting.

You will assist the CFO, coordinate annual budget planning, monitor expenditures, prepare board and audit reports, ensure compliance with policies, and lead process improvements. Requires a Bachelor’s in Accounting/Finance, 5 years in public-sector finance, and advanced Excel and communication skills.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field.
5 years of progressive finance or accounting experience.
1–2 years of people-management experience.
Knowledge of governmental accounting and budgetary procedures.
Proficient in advanced Excel; experience with Word, PowerPoint, Teams and SharePoint.
Strong oral and written communication skills.

Responsibilities

Assist the CFO in budgeting, forecasting, and annual budget planning.
Monitor expenditures, analyze variances, and revise budgets as needed.
Prepare monthly financial reports and board/OFM submissions.
Ensure compliance with financial policies and audit standards.
Develop finance processes and drive workflow improvements.

Skills

Advanced Excel

Budgeting

Financial Analysis

Communication Skills

Education

Bachelor's degree in Accounting/Finance

Tools

Word

PowerPoint

Teams

SharePoint

Job description

Agency Summary

The purpose and mission of the Information Services Agency (ISA) provides information technology services to the City-County. It helps each of the City-County agencies and departments achieve their mission through technology solutions. The Information Services Agency (or ISA) also aligns its objectives with the business of city and county partners to provide accessible and reliable services to local citizens, businesses, and visitors. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Budget Development & Oversight

Assists the CFO in scheduling, organizing, and implementing both the annual budget planning process and the annual audit reporting process.

Conducts monthly budget meetings with managers and executives, collaborating with managers in proactive budget planning to ensure proper forecasting.

Along with the CFO, compiles and analyzes data; prepares summaries and submits annual budget plans to the Office of Finance & Management (OFM).

Monitors actual expenditures against budget, evaluates variances, and revises original budget as appropriate.

Generates various comparative and trend analysis reports.

Financial Reporting & Analysis

Generates or delegates and reviews monthly financial reports, including the Information Technology Board Financial Report, MBE/WBE reports, and chargeback reporting.

Delivers Board reports as proxy for the CFO, as needed.

Performs ongoing financial analysis to support decision making and ensure fiscal accountability.

Financial Processing & Compliance

Processes payroll for the agency and tracks personnel spending.

Facilitates vendor payment processes, including communications with vendors.

Approves requisitions for the agency and for customer IT related purchases.

Ensures compliance with financial policies, reporting requirements, and audit standards.

Systems, Tools & Process Development

Collaborates with the CFO to establish and maintain departmental financial processes and documentation.

Supports ongoing improvements to financial processing, reporting tools, and workflow efficiencies.

CFO Support & Proxy Duties

Acts as proxy for the CFO, including attending CFO meetings, exercising signatory authority, and providing financial representation or approvals when delegated or when the CFO is unavailable.

Decision Authority & Independent Judgment

In the CFO’s absence -or when formally delegated- establish departmental policies and procedures to regulate and control the budget and related financial processes.

Exercise independent judgment when no policies or procedures exist, balancing operational needs with regulatory and compliance requirements.

Implement appropriate controls to mitigate risks associated with inconsistencies, inconveniences, and regulatory or budgetary issues.

Maintain an auditable trail and adhere to agency, OFM, and applicable regulatory standards; promptly communicate material impacts to the CFO, managers, and executives.

General Administrative, Operational, & Staff Management

Coordinates and audits the day to day administrative and financial operations.

Coordinates and communicates with internal and external stakeholders.

Maintains supervisory responsibilities of direct reports, including staffing decisions, performance appraisals, training and development, disciplinary actions, and terminations.

Audit and communicates time-keepings updates and reminders to managers and executives, and as appropriate individuals.

Maintains confidentiality at all times.

Performs additional duties as required; the list of responsibilities is not all inclusive and may expand based on management needs.

Minimum Job Requirements and Qualifications

Bachelor’s degree in Accounting, Finance, Business, or a related field. 5 years of progressive finance or accounting experience; 1–2 years of people-management experience. Knowledge of governmental accounting and budgetary procedures. Proficient in advanced Excel and experienced with Word, PowerPoint, Teams, and SharePoint. Strong oral and written communication skills. Ability to analyze, project, and utilize spreadsheets, databases, and other financial software tools. Ability to make independent decisions and take initiative in a dynamic public-sector finance environment. Ability to plan, sequence, and prioritize work; triage competing requests; balance urgent vs. important tasks; and maintain thorough follow-ups and documentation. Demonstrates strong adaptability and anticipates and responds to the CFO’s needs; understands organizational preferences and provides proactive support to maintain priorities, manage schedules, and ensure continued organization. Ability to document processes clearly and maintain auditable trails.

Preferred Job Requirements and Qualifications

Master’s degree in Accounting, Finance, Business, or a related field; or 7–10 years of progressive finance/accounting experience; 3–5 years people-management experience. Experience in public-sector or large-agency finance environments. Proven experience drafting and implementing policy; demonstrated change-leadership during audits, annual budget cycles, and system upgrades. Knowledge of GAAP, GASB, fund accounting, chargeback methodologies, and internal controls. Strong reporting and analytical capabilities, including monthly board/executive reporting, MBE/WBE reporting, and trend/variance analysis. Hands‑on experience with budget development and monitoring, audit coordination, payroll processing, accounts payable/vendor payments, and requisition approvals. Proficient with ERP/finance systems (e.g., Oracle, PeopleSoft) and payroll processes.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions