Impactful Veterinary Admin & Operations Assistant

Horizon Veterinary Specialists; Montalvo (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Employee Assistance Program

Paid Vacation and Sick Time

Paid Bereavement Program

Paid Parental Leave Program

Competitive Compensation

Continuing Education Allowance

Tuition Reimbursement Program

Referral Bonus Program

Personal Pet Discounts

Bonuses

Job summary

Horizon Veterinary Specialists in California is seeking an Administrative Assistant to provide essential support for hospital operations. The role requires handling clerical tasks, deposits, invoicing, and revenue reporting in a fast-paced veterinary setting.

Qualified candidates will have a High School Diploma, strong communication, reliability, and the ability to work with office software and practice management systems. This is a full-time, on-site position with competitive hourly pay.

Qualifications

• High School Diploma or GED required.
• Must be able to learn Windows-based systems and practice management software.
• Excellent written and verbal communication, attention to detail.

Responsibilities

• Provide excellent, collaborative support to ensure efficient hospital operation.
• Carry out administrative tasks such as filing, typing, scanning, and copying.
• Prepare daily deposits and help reconcile and organize deposits.
• Scan, upload and forward invoices for inventory and bookkeeping staff.
• Daily revenue reporting and accounts receivable processing.
• License and membership tracking and onboarding item preparation.
• Coordinate staff events and communications with vendors and doctors.

Skills

Administrative support

Communication

Attention to detail

Punctuality

Teamwork

Education

High School Diploma or GED

Tools

Office 365

Windows

Dropbox

Practice management software

Job description

Horizon Veterinary Specialists in California is seeking an Administrative Assistant to provide essential support for hospital operations. The role requires handling clerical tasks, deposits, invoicing, and revenue reporting in a fast-paced veterinary setting.

Qualified candidates will have a High School Diploma, strong communication, reliability, and the ability to work with office software and practice management systems. This is a full-time, on-site position with competitive hourly pay.