Veterinary Hospital Administrative Assistant

Alliance Animal Health; Ventura (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Employee Assistance Program

Paid Vacation and Sick Time

Paid Bereavement Program

Paid Parental Leave Program

Competitive Compensation

Continuing Education Allowance

Tuition Reimbursement Program

Referral Bonus Program

Job summary

Horizon Veterinary Specialists in Ventura, CA is seeking a Veterinary Hospital Administrative Assistant. This full-time position supports hospital operations, handles communications, invoicing, deposits, and general clerical tasks to ensure smooth daily workflows.

The ideal candidate has a high school diploma, at least one year of admin experience, strong computer skills (Office 365, Dropbox), and the ability to lift 30 pounds. Competitive benefits and hourly compensation offered.

Qualifications

• High School Diploma or GED required.
• At least 1 year of administrative assistant experience.
• Strong computer and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to lift up to 30 pounds.

Responsibilities

• Provide excellent, collaborative support to ensure efficient hospital operation.
• Carry out administrative duties such as filing, typing, scanning, copying.
• Prepare daily deposits and reconcile financials.
• Process invoices and forward to bookkeeping staff.
• Maintain license and membership tracking.
• Support onboarding and staff scheduling tasks.

Skills

Administrative support

Communication skills

Attention to detail

Ability to work in fast-paced env

Education

High School Diploma or GED

Tools

Office 365

Dropbox

Practice management software

Job description

Veterinary Hospital Administrative Assistant

• Full-time
• Compensation: USD 20 - USD 25 - hourly

Horizon Veterinary Specialists, founded in August 2018 by five board-certified veterinarians, aims to drive positiveinfluencein the veterinary community. With a state-of-the-art facility, a culture centered oninclusion and education, and a passion for excellent medicine, Horizon is committed to serving patientsand clients, whilesupporting the dedicated professionals in veterinary medicine.

Our emergency department team is fortunate to have access toour Internal Medicine departmentsix days a week, forconsultation and supportive services. Our 24/7 emergency and critical care team serves small animal patients across Ventura and surrounding counties,acceptingwalk-ins and referrals. We have a large, fully equipped, multi-unit ICUthat includesan isolation ward and quiet rooms.

We are a growing practice who is always looking for skilled, caring and compassionate people to join our team! Our team at Horizon Veterinary Specialists works in a collaborative,yet drivenenvironmentwhich provides abundant opportunities for growth, development, and patient/client service. We understand andembracethe importance of every pet as a family member and treat each one with the utmost care.

Job duties include, but are not limited to:

• Provide excellent, collaborative support to ensure efficient hospital operation.
• Contributes to team effort by accomplishing related tasks in a professional, efficient and timely manner.
• Communicate efficiently, effectively, and respectfully to all necessary parties, via interpersonal, phone, e-mail, and mail correspondence.
• Carry out administrative duties such as filing, typing, scanning, copying.
• Preparation of daily deposit (reconciliation, organization, and deposit).
• Scan, Upload and forward invoices for inventory and bookkeeping staff.
• Daily revenue reporting.
• Weekly Aftercare production verification of provider.
• Accounts receivable, including employee payment agreement processing.
• License and membership tracking.
• Inventory Borrowing and lending tracking.
• Onboarding item preparation.
• Staff fun day, birthday, and anniversary coordination tracking and support.
• Fulfill business errands as indicated.
• Successfully navigate all business platforms as required by the hospital and vendors.
• Make necessary trips to the post office, various store locations, and other businesses as directed.
• Relay appropriate, pertinent, and detailed information to/from staff, doctors, managers, and vendors.
• Completes operational requirements by scheduling and fulfilling administrative projects and expediting work results.

• High School Diploma or G.E.D. required.
• Valid Driver's License.
• At least one (1) year of administrative assistant job-related experience.
• Computer skills: Able to learn/use Windows based computer systems, word processing, email, web search, scanners, and operate multiple online platforms, such as Office 365, Dropbox, among others, to effectively use the practice management software program.
• Must be able to safely lift 30 pounds.
• Consistent punctuality and reliability in adherence to scheduled shifts.
• Basic math skills.
• Excellent attention to detail.
• Excellent written and verbal communication skills with coworkers and vendors.
• Ability to work in a fast-paced environment with potential exposure to animal-related hazards.

Pay Range: $20 - $25/hr. depending on level of experience

We offer our staff:

• Employee Assistance Program
• Paid Vacation and Sick Time for ALL Employees
• Paid Bereavement Program
• Paid Parental Leave Program
• Competitive Compensation
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Reimbursement Program Available to any AVMA Accredited Veterinary Technology Program
• Referral Bonus Program for most positions!
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc.)

Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

*Note - some benefits may only be available to or vary slightly for full time employment status vs part time status.

Job Location