Impactful Project Coordinator for Engineering Teams

Salas O'Brien, Inc.; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Wellness programs

Employee assistance resources

Job summary

Salas O’Brien in Nashville, TN, seeks a capable team administrator to support project teams and management with a people-first, detail-oriented approach. The role centers on coordinating office operations and delivering accurate documents on time.

The position emphasizes professional writing, file management, mail handling, and coordination of project administration, with 1–3 years of experience in the AEC field preferred. Competitive benefits offered.

Qualifications

• 1 to 3 years’ experience or equivalent combination of education/experience.
• Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
• Excellent spelling and grammar are required and must be proficient in computer/software programs.
• Experience in AEC field preferred.

Responsibilities

• Assists Team Manager and team personnel in project and team administration and coordination as requested.
• Proficiently operates computer systems and related software programs.
• Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
• Files correspondence and other records.
• Distributes incoming mail and prepares outgoing mail for team members.
• Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
• Has exceptional knowledge of company systems.
• Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.

Skills

Interpersonal skills

Written communication

Organizational skills

Computer software proficiency

AEC experience

Tools

MS Office

Company systems

Job description

Salas O’Brien in Nashville, TN, seeks a capable team administrator to support project teams and management with a people-first, detail-oriented approach. The role centers on coordinating office operations and delivering accurate documents on time.

The position emphasizes professional writing, file management, mail handling, and coordination of project administration, with 1–3 years of experience in the AEC field preferred. Competitive benefits offered.