Project Coordinator

Salas O'Brien; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Bonuses

Health insurance

401(k) with match

PTO & holidays

Wellness programs

Professional development

Job summary

Salas O’Brien in Nashville is seeking an Office Administrative Assistant to support the Team Manager and project teams. You will handle project administration, prepare letters and reports, maintain files, and assist with scheduling and correspondence.

Candidates typically have 1–3 years of experience, strong spelling and grammar, and proficiency with common computer software. AEC background is a plus. The role offers performance-based bonuses and a comprehensive benefits package.

Qualifications

• 1–3 years’ experience or equivalent combination of education/experience.
• Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
• Excellent spelling and grammar are required and must be proficient in computer/software programs.
• Experience in AEC field preferred.

Responsibilities

• Assists Team Manager and team personnel in project and team administration and coordination as requested.
• Produces letters, memos, and correspondence such as reports, fee letters, studies, ads, proposals, specifications, forms and all other business typing as requested by team personnel.
• Maintains project files and schedules meetings.
• Distributes incoming mail and prepares outgoing mail for team members.

Skills

Interpersonal

Written communication

Organization

Proficient in computer software

Tools

Office software

Job description

At Salas O’Brien, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

Core Competencies

• Assists Team Manager and team personnel in project and team administration and coordination as requested.
• Proficiently operates computer systems and related software programs.
• Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
• Files correspondence and other records.
• Maintains project files.
• Assists in scheduling meetings.
• Distributes incoming mail and prepares outgoing mail for team members.
• Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
• Has exceptional knowledge of company systems...
• Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.

Qualifications

• 1 to 3 years’ experience or equivalent combination of education/experience.
• Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
• Excellent spelling and grammar are required and must be proficient in computer/software programs.
• Experience in AEC field preferred.

This role is eligible for performance-based bonuses, and comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here – Salas O’Brien benefits

Equal Opportunity Employment Statement

Salas O’Brien provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.