Impactful Project Coordinator — Environmental Services

tait; Santa Ana (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Remote work options

Hybrid work options

In-person work options

401(k) with match

Paid time off

Job summary

TAIT Environmental Services in Santa Ana, CA seeks a reliable Project Coordinator to support project documentation, tracking, and communication for environmental projects. This full-time, in-office role works with project managers, vendors, and clients to keep information moving and on schedule.

You will organize files, assist with cost tracking and invoices, maintain project trackers, and prepare clear reports.

Qualifications

• At least 3 years of experience in project coordination, project support, administrative support, or a professional office environment.
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
• Clear, professional written and verbal communication skills
• Proven ability to manage multiple priorities, deadlines, and follow‑up items
• Excellent organizational skills and strong attention to detail
• Comfort working with project data, reports, invoices, and online systems
• Ability to work effectively both independently and as part of a project team

Responsibilities

• Maintain and organize electronic project files, records, and project data
• Manage project documentation and filing through online platforms, client portals, and internal systems
• Assist with project cost tracking, unit pricing expenses, vendor purchase orders, and vendor invoice review
• Compile invoice supporting documentation and prepare project invoices for submission or upload to client supplier portals
• Support collections and accounts receivable activities by tracking outstanding project invoices and following up on payment status
• Coordinate project information and action items between project managers, field teams, internal departments, clients, vendors, and other external partners
• Maintain project trackers and compile project data into clear reports, summaries, and status updates
• Track multiple project priorities, deadlines, and deliverables in a fast-paced environment
• Provide dependable day-to-day support to project managers while working independently on assigned tasks
• Take on additional project coordination and operational support duties as needed

Skills

Project coordination

Microsoft Office

Communication

Time management

Detail-oriented

Tools

Outlook

Word

Excel

Job description

TAIT Environmental Services in Santa Ana, CA seeks a reliable Project Coordinator to support project documentation, tracking, and communication for environmental projects. This full-time, in-office role works with project managers, vendors, and clients to keep information moving and on schedule.

You will organize files, assist with cost tracking and invoices, maintain project trackers, and prepare clear reports.