Impactful Program Specialist – Project & Data Coordination

Resource Innovations; San Diego (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

3 weeks of paid vacation

401(k) retirement plan with employer

Medical coverage

Dental coverage

Vision coverage

Parental leave

Employee assistance program

Commuter benefits

Job summary

Resource Innovations is a women-led energy transformation firm focused on impact. The coordinator supports complex program tasks including data entry, reporting, and client communication, with emphasis on accuracy and organization.

The role requires 2 years of college or equivalent, plus 3 years in a professional office environment and 2 years of coordinating projects. Strong time management and leadership skills are essential for success in this position.

Qualifications

• Requires 2 years of college or equivalent.
• Valid California driver’s license with acceptable driving record and minimum required level of automobile insurance.
• Three years of experience in a professional office environment.
• Two years of providing administrative support.
• Two years of experience in coordinating projects.

Responsibilities

• Track project deliverables to ensure on-time completion of tasks.
• Coordinate day-to-day activity and administration of projects.
• Provide customer service and reporting support to projects.
• Facilitates on-site conference call meetings with clients as necessary.
• Research information and documentation for response to management and/or client requests.
• Develop template of charts and information graphs for reports, training materials, and other documents as assigned.
• Coordinate all project activities associated with assigned projects.
• Develop contract status sheets for projects and update on a monthly basis.
• Perform data entry and update and manage program information utilizing database.
• Perform administrative QA/QC duties per program requirements
• Develop project plan that considers timeline, resources, and budget
• Editing and production of PowerPoint presentations, training materials, and other technical documents as assigned
• Maintain project database
• Track, compile, and process all necessary paperwork and prepare monthly invoicing of assigned projects per project requirements
• Review and assign appropriate billing codes to invoices.
• Track project expenses and produce expense reports
• Draft and submit invoices directly to client
• Respond to client requests for information and answer administrative questions
• Coordinate mailing and shipping of materials and overnight packages for assigned projects
• Asset management of project equipment and maintenance
• All other duties assigned

Skills

Project coordination

Administrative support

Client communication

Documentation

Education

Two years of college or equivalent

Tools

PowerPoint

Database

Job description

Resource Innovations is a women-led energy transformation firm focused on impact. The coordinator supports complex program tasks including data entry, reporting, and client communication, with emphasis on accuracy and organization.

The role requires 2 years of college or equivalent, plus 3 years in a professional office environment and 2 years of coordinating projects. Strong time management and leadership skills are essential for success in this position.