Program Specialist

Resource Innovations; San Diego (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

3 weeks of paid vacation

401(k) retirement plan with employer

Medical coverage

Dental coverage

Vision coverage

Parental leave

Employee assistance program

Commuter benefits

Job summary

Resource Innovations is a women-led energy transformation firm focused on impact. The coordinator supports complex program tasks including data entry, reporting, and client communication, with emphasis on accuracy and organization.

The role requires 2 years of college or equivalent, plus 3 years in a professional office environment and 2 years of coordinating projects. Strong time management and leadership skills are essential for success in this position.

Qualifications

• Requires 2 years of college or equivalent.
• Valid California driver’s license with acceptable driving record and minimum required level of automobile insurance.
• Three years of experience in a professional office environment.
• Two years of providing administrative support.
• Two years of experience in coordinating projects.

Responsibilities

• Track project deliverables to ensure on-time completion of tasks.
• Coordinate day-to-day activity and administration of projects.
• Provide customer service and reporting support to projects.
• Facilitates on-site conference call meetings with clients as necessary.
• Research information and documentation for response to management and/or client requests.
• Develop template of charts and information graphs for reports, training materials, and other documents as assigned.
• Coordinate all project activities associated with assigned projects.
• Develop contract status sheets for projects and update on a monthly basis.
• Perform data entry and update and manage program information utilizing database.
• Perform administrative QA/QC duties per program requirements
• Develop project plan that considers timeline, resources, and budget
• Editing and production of PowerPoint presentations, training materials, and other technical documents as assigned
• Maintain project database
• Track, compile, and process all necessary paperwork and prepare monthly invoicing of assigned projects per project requirements
• Review and assign appropriate billing codes to invoices.
• Track project expenses and produce expense reports
• Draft and submit invoices directly to client
• Respond to client requests for information and answer administrative questions
• Coordinate mailing and shipping of materials and overnight packages for assigned projects
• Asset management of project equipment and maintenance
• All other duties assigned

Skills

Project coordination

Administrative support

Client communication

Documentation

Education

Two years of college or equivalent

Tools

PowerPoint

Database

Job description

The coordinator performs complex program support duties that may encompass database and user management, data entry, record keeping, data research and compliance analysis. Work in this position requires a high degree of accuracy, attention to detail, organizational skills, multi-task orientation, excellent communication skills with client and subcontractors, time management and leadership skills.

Resource Innovations (RI) is a women-led energytransformation firm focused on impact. Building onour expertise in energy efficiency, we’re constantlyexpanding our portfolio of clean energy solutionsto guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification.Carbon reduction. With every step, we’re leadingthe charge to power change.

Duties and Responsibilities

• Track project deliverables to ensure on-time completion of tasks
• Coordinate day-to-day activity and administration of projects
• Provide customer service and reporting support to projects
• Facilitates on-site conference call meetings with clients as necessary
• Research information and documentation for response to management and/or client requests
• Develop template of charts and information graphs for reports, training materials, and other documents as assigned
• Coordinate all project activities associated with assigned projects
• Develop contract status sheets for projects and update on a monthly basis
• Perform data entry and update and manage program information utilizing database
• Perform administrative QA/QC duties per program requirementsDevelop project plan that considers timeline, resources, and budget
• Editing and production of PowerPoint presentations, training materials, and other technical documents as assigned
• Maintain project database
• Track, compile, and process all necessary paperwork and prepare monthly invoicing of assigned projects per project requirements
• Review and assign appropriate billing codes to invoices.
• Track project expenses and produce expense reports
• Draft and submit invoices directly to client
• Respond to client requests for information and answer administrative questions
• Coordinate mailing and shipping of materials and overnight packages for assigned projects
• Asset management of project equipment and maintenance
• All other duties assigned

• 2 years of college or equivalent
• Valid California driver’s license with acceptable driving record and minimum required level of automobile insurance
• Three years of experience in a professional office environment:
• Two years of providing administrative support
• Two years of experience in coordinating projects

About Resource Innovations

Resource Innovations (RI) is a women-led energytransformation firm focused on impact. Building onour expertise in energy efficiency, we’re constantlyexpanding our portfolio of clean energy solutionsto guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification.Carbon reduction. With every step, we’re leadingthe charge to power change.

Resource Innovations is an Equal Opportunity Employer, committed to ensuring equal employment opportunities for all job applicants and employees without regard to race, color, religion, national origin, gender, age, disability, marital status, genetics, protected veteran status, sexual orientation, or any other protected status. In addition to federal law requirements, Resource Innovations complies with applicable state and local laws governing non-discrimination in employment in every location in which the company does work.

Compensation & Benefits

Resource Innovations offers competitive salaries based on a candidate's skills, experience and qualifications for the position. The compensation range for the base salary for this position is $20/hour - $25/hour.In addition to base pay, employees may be eligible for a discretionary annual bonus. The stated salary represents the expected compensation for this position.Final compensation will be determined based on factors such as the candidate's experience, education and location.

At Resource Innovations, we believe supporting our people is essential to delivering impact. We offer a comprehensive benefits package designed to promote health, financial security, and work-life balance. This includes three weeks of paid vacation annually, paid holidays, a 401(k) retirement plan with employer match, medical, dental and vision coverage, parental leave, an employee assistance program, commuter benefits, and additional supplemental offerings.

Employment with Resource Innovations is contingent upon the successful completion of a comprehensive background check and reference check. If applicable to the position, a pre-employment drug screen may also be required.

The above job description and job requirements are not intended to be all inclusive. Resource Innovations retains the right to make changes or adjustments to job descriptions and/or job requirements at any time without notice.