Impactful Post-Bac Admin Coordinator (Part-Time)

The Claremont Colleges Services; Claremont (CA); On-site; USD 34,000 - 37,000; Part time

Job summary

Scripps College in Claremont, CA is seeking a Post-Bacc-Admin Coordinator to perform highly skilled administrative and clerical work for the Post-Baccalaureate Pre-Medical Program. You will report to the program director and support directors, handling confidential matters and diverse tasks.

The role manages student files, data entry into CX database, reports, interview days, travel arrangements, invoices, payroll processing, calendars, and coordination with college committees.

Qualifications

• Requires intermediate or advance proficiency with word processing, spreadsheet and other software applications (e.g. mail merge, tables, charts, presentations, etc.)
• Ability to accurately compose written correspondence and develop reports having excellent knowledge of business writing procedures.
• Knowledge of bookkeeping procedures to maintain and monitor department accounts and payroll.
• Regular and consistent attendance and the ability to work overtime as needed.
• Ability to interact appropriately with co-workers, peers and others in a collaborative manner.

Responsibilities

• Maintains regular and confidential files for students; updates mailing lists, spreadsheets, and department database.
• Inputs student information into CX database and creates reports from CX data.
• Organizes interview days, travel details, and welcomes applicants.
• Prepares invoices, processes payroll, maintains expense records and balances accounts.
• Coordinates activities of college committees and supports staff and student employees.
• Updates Sakai and Post Bac website; responds to program inquiries.

Skills

Word processing

Spreadsheet

Business writing

Bookkeeping

Interpersonal communication

Education

High school diploma + 2 years college

Experience in educational institution

Tools

CX database

Sakai

Job description

Scripps College in Claremont, CA is seeking a Post-Bacc-Admin Coordinator to perform highly skilled administrative and clerical work for the Post-Baccalaureate Pre-Medical Program. You will report to the program director and support directors, handling confidential matters and diverse tasks.

The role manages student files, data entry into CX database, reports, interview days, travel arrangements, invoices, payroll processing, calendars, and coordination with college committees.